Basecamp projects organize the work; Everhour keeps billing rates, approvals, and invoice-ready reporting tied to tracked time.
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Basecamp billing reports are for turning project activity into a clear client-facing billing record. The useful view starts with Basecamp projects, lists, and to-dos, then adds the commercial details that decide the final charge: billable status, rates, expenses, and invoice status. The report should show the work performed without mixing internal cost review with client charges.
A billing report must keep non-billable work visible instead of hiding it. Internal meetings, corrections, and excluded to-dos explain margin and scope pressure even when they do not become invoice lines. For client billing, the practical goal is a report that shows billable time, non-billable time, billable amount, cost, and the to-do context behind each charge.
A defensible billing report needs project, to-do, list, person, date, hours, notes, task status, billable time, non-billable time, billable amount, cost, and invoice status. Basecamp to-dos already carry useful work context through title, notes, assignee, subtasks, due dates, and completion status. The billing layer should preserve that context when hours become a charge.
Rates decide whether the same 3 hours become one total or another. Everhour can price Basecamp project work by hourly project rate, hourly member rate, fixed fee, custom task rate, or non-billable status. Within a billable project, a specific to-do can be marked non-billable, so its hours stay in reporting while staying out of the client charge.
Billing reports fail when time, rates, and reimbursable costs sit in separate files. A clean report shows labor hours beside billable expenses, then separates revenue from internal cost. Expense records should include category, description, quantity, amount, billable status, and receipt support when the client or accounting review requires it.
Unit-based expense categories are useful for repeatable charges such as mileage, copies, or materials. Budget inclusion also matters. Some teams count expenses against a project budget, while others track them separately from labor. The report should make that decision visible so the client total, budget review, and profitability check do not rely on private spreadsheet notes.
A one-off billing report is enough when one person reviews a small project, checks the hours, and sends a simple invoice from a short date range. Exported report data can support that job if the rate logic is already correct and the client does not require a recurring approval trail.
A managed workflow fits teams that bill from Basecamp every week or month. Timesheet approvals, task-level billable rules, dated rates, billable expenses, receipts, and invoice status need to be reviewed together. Everhour lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from tracked records.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A useful Basecamp billing report should show the Basecamp project, list, to-do, person, date, hours, notes, billable status, billable amount, cost, expense detail, and invoice status. The report needs enough task context for client review and enough financial detail for internal margin review.
Expenses belong beside the billable time they support. A report should identify the expense category, description, quantity, amount, receipt support, project, client, date range, and billable status. This prevents reimbursable costs from disappearing from the invoice or inflating labor totals.
Internal cost rates, labor cost, profit, and margin should stay out of a client-facing billing report unless the contract requires open-book billing. The client version should focus on the approved work, billable hours, agreed rates, billable expenses, taxes, discounts, and payment terms.
Mixed work should be separated, not deleted. Billable hours support the invoice total, while non-billable hours explain internal effort, scope changes, and margin. A report that shows both categories helps managers catch write-offs before the invoice is sent.
A report that lists only total hours gives the client too little context to review the charge. A billing report tied to project, list, to-do, person, date, notes, and status gives reviewers a concrete path from each charge back to the work.
Everhour Expenses records project costs with receipt images or PDFs, unit-based categories, billable status, and report filters by project, client, member, category, and date range. Billable expenses can be added to invoices alongside billable time for reimbursement and profitability review.
Everhour can select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice from the tracked records. Invoice line items can be grouped by structures such as project, task, person, or date, and invoiced time is marked so it is not reused.
Track hours, rates, project expenses, receipts, and approval status in one billing workflow. Everhour connects expense records to invoice-ready billing and project profitability.
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