Everhour adds billable time tracking to Basecamp to-dos so agency hours stay tied to client work.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agencies that organize delivery in Basecamp need client-task-level time records because loose weekly totals make billing review harder. The practical job is simple: capture hours against the right Basecamp to-do, keep the project context attached, and make the record usable for review before billing, payroll, or profitability reporting.
A strong entry shows the Basecamp project, to-do, date, duration, and a short note when the time needs context. For agency work, the note should explain the billable action, such as design revision, QA review, content edit, or client-requested change. Broad labels like "admin" or "project work" create cleanup later.
Basecamp keeps the work organized through projects, to-do lists, to-dos, assignees, due dates, and related project context. Everhour embeds time controls through the browser extension, so an agency team member can start a timer or add manual time while working from the Basecamp to-do that owns the task.
A good workflow keeps one delivery action tied to one tracked entry. A designer can start a timer on a landing page mockup to-do, stop it after review, and leave the duration attached to that to-do. A strategist finishing notes after a call can add manual time with the same project and to-do context instead of creating a detached timesheet line.
Agency tracking fails when billable production, internal review, and client management land in the same undifferentiated bucket. Everhour handles billable status through project billing setup, task-level non-billable marking, custom task rates, and member-rate exceptions, so the rule sits in the billing structure instead of becoming a guess on every entry.
Set the client project billing method before the team starts logging time. Mark internal tasks non-billable when they should stay in operational reports without reaching the client invoice. Use custom task rates when a time-and-materials project prices specific work differently from the default project or member rate. That structure keeps review focused on exceptions, not every line.
A one-off log works for a small client request, a single contractor, or a quick reconciliation before sending a status update. The workflow needs a managed system once several people log against Basecamp to-dos, time affects invoices, or managers need a consistent approval trail before billing and payroll review.
Everhour turns those entries into a durable agency record. Admins can approve timesheets, lock completed periods, review billable and non-billable time, and build reports with billable amount and cost columns. Basecamp projects and to-dos stay as the work context, while Everhour carries the time, billing, approval, and reporting layer.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Create a specific to-do when the request changes the scope, produces a deliverable, or needs client billing support. Very small follow-ups can sit under an existing to-do when the note names the action clearly. The deciding factor is review value: a finance or account lead should understand why the time exists without reading the whole project history.
Use a timer for focused work sessions where the start and stop time reflect the actual production window. Use manual entry for calls, offline work, travel, or cleanup added after completion. Large manual entries need stronger notes because reviewers cannot infer the work pattern from a running timer.
Project, list, to-do, date, person, duration, task status, and a useful note carry the review context. The to-do is the anchor because it connects the hours to a named client deliverable or request. Schedule items, messages, and discussion follow-ups should point back to the to-do that owns the work whenever billing review needs task-level evidence.
Treat internal review as its own task category before the work starts. A project can contain both billable delivery tasks and non-billable internal tasks, but the distinction needs to be visible at the task level. That approach keeps coaching, rework, account management, or internal quality checks available for profitability analysis without automatically becoming client-facing charges.
Bundling several deliverables into one long entry creates the most cleanup. A 4-hour block that covers design edits, client email, internal QA, and handoff review forces someone to split the record later. Separate entries by deliverable or billing treatment when the work crosses projects, tasks, rates, or billable status.
Everhour lets admins set Basecamp project billing status, mark individual tasks non-billable, use custom task rates, and apply member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so agency review separates client charges from internal effort.
Everhour supports timesheet approvals and locked periods, so managers can review submitted time before billing or payroll workflows use it. Submitted and approved time is protected from ordinary edits, which gives agency teams a cleaner audit trail after the period closes.
Track approved Basecamp time with Everhour, keep billable rules attached to projects and tasks, and turn agency records into cleaner billing review.
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