Everhour tracks billable and non-billable time inside Basecamp, so weekly review starts from the to-dos your team worked.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You need team activity in Basecamp converted into a weekly record that can support client billing. A useful output gives reviewers more than a loose note beside a to-do. It shows who worked, the date, the hours, the related project or to-do, and the billing rule applied to the project.
Managers, bookkeepers, agency owners, and project leads need many people's hours in one place. Basecamp remains the place where project work is organized through projects, lists, to-dos, assignees, notes, subtasks, and due dates. The timesheet layer turns that work structure into records your team can review before billing or payroll handoff.
A defensible weekly entry needs the person, date, hours worked, Basecamp project, to-do, and a short note when the time needs context. Reports become easier to audit when they keep the Basecamp list or section, task ID, and task status alongside the hours. Those details let a reviewer trace a billed line back to the work record instead of asking the employee to reconstruct the week.
Team entries also need a consistent source. For embedded tracking, use Basecamp in the browser with the Everhour extension so the timer starts from the to-do the person is working on. Manual entries cover legitimate after-the-fact logging, but reviewers need comments for late or rounded blocks. A clean week separates project hours, working hours, and time off so payroll review and client billing do not pull from conflicting totals.
Billable review starts with the billing rule for the project. A time-and-materials project needs the right project rate, member rate, or custom task rate before hours are approved. Fixed-fee and non-billable work still need time records because managers use those hours to understand cost and capacity. The timesheet should show billable time, non-billable time, billable amount, and cost as separate review fields.
The common mistake is treating every hour under a client relationship as billable. Set the project's billing status first, then use task-level non-billable controls when specific work should stay out of billable totals. A member-rate exception also matters when one contributor's work on a project should not create a billable amount.
A one-off timesheet tool is enough when you need a small export, a short billing backup, or a quick weekly summary from already reviewed hours. It breaks down when the same team submits time every week, managers approve different parts of the week, and late edits change totals after the billing or payroll review has started.
Everhour turns collected Basecamp hours into a reviewed operating record. Team members submit weekly project hours or working hours, managers approve, reject, or partially approve entries, and approved periods stay locked for regular members. Admin corrections can clean up records, while exports of reports, team timesheets, or full team logs carry the approved data into billing, payroll review, or archive work.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the Basecamp to-do as the work reference and record the person, date, and hours worked for each entry. Set billing status at the project level, then apply task-level non-billable controls or custom task rates when the billing arrangement requires them. Keep the list, task ID, and task status available for review.
Project billing status, task-level billable treatment, project or member rates, and any custom task rate belong before approval. A weekly review should display billable time separately from non-billable time, then show the billable amount and cost as distinct fields. Rate or billable-status decisions made after approval create avoidable corrections.
One to-do can collect several time entries from one or more people. The safer setup keeps the billable treatment clear before approval. Mark the task non-billable when all time for that task should stay off the invoice, or use a separate task when the work needs a different billing treatment.
The approver should be the person responsible for the billing record, usually a project manager, agency owner, account lead, or finance reviewer. That person checks missing days, unusual daily totals, time off, billable treatment, and rate setup before the period closes. Partial approval works when correct entries are ready and specific lines need correction.
Late edits change billable totals after the reviewer has already approved the week or started invoice preparation. A strong process locks approved periods for regular members and routes corrections through an admin or manager. The activity trail should show the corrected entry, the person affected, and the reason for the change.
Everhour lets admins set billing status at the project level, mark specific tasks non-billable, apply custom task rates, and handle member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost by member or task for Basecamp work.
Everhour supports weekly submission and manager approval, including approve, reject, and partially approve decisions. Submitted time locks unless it is withdrawn or rejected, and approved time stays locked for regular members so payroll review and billing reports use the reviewed record.
Track Basecamp work with billable rules from the start. Everhour separates billable and non-billable hours by project, task, and member, then turns approved time into client-ready billing reports.
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