Everhour adds weekly approval, locks, and review-ready team hours to Basecamp project work for Canadian payroll and billing handoffs.
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A Canadian team using Basecamp needs one weekly view of who worked, where the time went, and which entries are ready for payroll or billing review. Basecamp projects, to-do lists, and to-dos hold the work context. The timesheet record should connect each person's hours to that context, then separate submitted time from time that still needs correction.
The practical outcome is a week that a manager can review without rebuilding the story from messages, due dates, or memory. Each entry needs a person, date, amount of time, and enough task context to explain the work. Notes help when the time does not map cleanly to a single to-do or when a payroll reviewer needs the reason for an adjustment.
Team time stays clearer when contributors track against Basecamp to-dos whenever the work has a defined owner and deliverable. Basecamp to-dos can include title, notes, assignee, subtasks, due date or date range, recurring schedules, and completion status, so they usually provide the cleanest review anchor. Lists help group the work, while project names keep client, department, or internal work separated.
Loose entries create review work. A line that says `4 hours, project cleanup` gives a manager less confidence than `4 hours, Website migration, Redirect QA to-do`. For payroll review, the record must show working time by person and date. For billing review, the same record also needs the project and task context that explains whether the time belongs on a client invoice.
A weekly timesheet process needs a submission point. Contributors finish the week, check daily totals, add missing notes, and submit their project hours or working hours for review. Managers then approve clean time, reject entries that need correction, or partially approve a week when only specific lines need changes. That sequence matters because late edits after review weaken the record.
Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members. A lock rule can also stop regular members from changing time after a chosen number of days, while admins can still correct entries when a real error appears. The strongest process treats approvals, rejections, and corrections as review events, not informal cleanup.
A one-off weekly export is enough when you need a narrow snapshot of Basecamp work, such as hours by person for one project or a filtered file for a client question. That covers a simple review when the handoff does not require rate rules, budget alerts, approval status, or locked periods tied to a recurring weekly process.
A managed workflow is better when weekly time feeds payroll review, billing review, budgets, or team reporting. Everhour Timesheets collect project hours and working hours by person and support submit and approval flows. Submitted time is locked unless withdrawn or rejected, approved time stays locked for regular members, and admins can correct time for team members before exports move the record downstream.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Set a weekly deadline for contributors to submit project hours, working hours, or both, then have a manager review daily totals, task context, and notes before any payroll or billing handoff. The review should confirm the person, date, hours worked, and Basecamp project or to-do context. Corrections belong before approval whenever possible.
Entries that feed payroll review, client billing, project reporting, or budget review need approval status. Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members. Admin corrections can still happen when a real error appears, but the correction should leave enough history for the reviewer to see what changed.
Notes are useful when the task name does not explain the work, when several small items were grouped into one entry, or when a manager needs context for an unusual daily total. Routine entries tied to clear Basecamp to-dos need shorter notes. Empty notes become a problem when the time cannot be defended later.
Basecamp to-dos give time entries a concrete work object with a title, assignee, due date or date range, subtasks, and completion status. That context helps managers confirm that the hours match real assigned work. Entries tied only to a broad project are harder to review when several people work on different tasks in the same week.
A ready record shows the person, date, hours worked, working or project-hour classification, and the Basecamp project or to-do behind the time. Billing review also needs billable status, rate treatment, and task context when the client expects detail. Payroll review needs approved hours and a clean record of corrections before export.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for review. Managers can approve, reject, or partially approve submitted time, while submitted time is locked unless withdrawn or rejected and approved time stays locked for regular members.
Everhour syncs Basecamp project, to-do, list, task ID, and task status fields into reports. That lets managers review team time by the same project and to-do structure people used while working, with exports available for report, team timesheet, or owner-level time log needs.
Turn weekly Basecamp work into reviewed team records. Everhour Timesheets support submissions, approvals, locked approved time, admin corrections, and exports, giving payroll and billing teams a stable record.
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