Everhour adds budget alerts, rates, and spend visibility to Basecamp projects while work stays organized in Basecamp.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Basecamp organizes the project work, and Everhour adds the spend layer tied to that work. The practical goal is a current view of the budget target, logged time, calculated cost, and remaining room before the project crosses its limit. That view helps a project lead decide whether the plan still fits the actual work being completed.
A useful spend view starts at the project level. Basecamp to-dos carry the work context, and Everhour reports can show Basecamp project, to-do, list, task ID, and task status. For an individual to-do, the useful comparison is estimate versus logged time and reported cost. The budget target belongs to the project, client, or recurring period.
Project spend starts with tracked time. A person logs time against a Basecamp to-do through Everhour's browser extension, then Everhour applies the relevant billing setup: hourly rate, fixed fee, or non-billable status. Teams can mark tasks non-billable or use custom rates when one piece of work should be priced differently from the rest of the project.
A clear spend report separates the number you promised from the number the work is consuming. Use budget, actual, and remaining columns to show whether the project is still inside the plan. A fixed-fee project needs margin visibility, while a time-and-materials project needs rate accuracy because each logged hour changes the client-facing amount and internal cost picture.
Budget alerts work only when the threshold gives the team time to act. Everhour can send automatic budget emails at 50%, 80%, or custom thresholds, so an admin should choose alert points based on the review rhythm and contract risk. A small fixed-fee project needs earlier warnings than an ongoing retainer with frequent review.
The common mistake is treating a warning as a final report. A threshold alert should trigger a decision: stop low-priority work, move budget between phases, review non-billable tasks, or confirm that extra work has client approval. A month-end report explains what happened. A live threshold tells the project lead while scope, staffing, or billing can still change.
A one-off spend check works for a simple project review: enter the budget, confirm logged hours, apply the rates, and compare actual cost with the remaining limit. That is enough when one owner reviews one project and no recurring budget, approval trail, or client-level cap needs ongoing maintenance.
A managed workflow fits teams that need recurring budgets, selected admin email alerts, budget protection, reviewed time, and cost reporting tied to Basecamp projects. Everhour Project Budgeting tracks time and money budgets as people log work, supports recurring budget periods, and can include or exclude expenses from fee-based budget calculations.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track spend by pairing Basecamp project and to-do context with logged time, rates, and a project budget. Everhour uses Basecamp project, to-do, list, task ID, and task status fields in reports, so managers can review cost by the same work structure the team uses day to day.
Use fixed-fee tracking when the client approved one fee and the main question is how much margin remains. Use hourly tracking when each logged hour changes the amount billed or the internal cost review. Non-billable status fits internal work where the goal is cost control, not client invoicing.
Choose a threshold that leaves enough room to act. A 50% alert fits short or risky work because half the budget is already committed. An 80% alert fits steadier projects with frequent review. Custom thresholds work when a contract, phase gate, or internal policy requires a different warning point.
Use to-dos for estimates, logged time, and cost reporting detail. Treat the project budget as the controlling target. This keeps the limit tied to the full project while still showing which to-dos, lists, or task statuses are consuming the planned hours or money.
Missing non-billable decisions distort the picture. A task marked billable when it should be excluded inflates the client amount, while an unpriced task or outdated rate understates cost. Review billing status, custom rates, and task-level exceptions before using the report for a budget decision.
Everhour Project Budgeting lets admins set hour-based or money-based budgets for Basecamp projects, use one-time or recurring budget periods, and send email alerts at selected thresholds. Budget protection can stop running timers and prevent extra time logging after the budget is exceeded.
Everhour reports can include Basecamp project, to-do, list, task ID, and task status columns, so a manager can see which work items drive spend. That view keeps the budget at the project level while preserving to-do detail for review.
Set budgets, rates, and alert thresholds once, then let Everhour turn approved Basecamp time into live project spend visibility.
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