Everhour adds embedded timers and manual entries to Basecamp projects for small teams tracking billable work.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this workflow when your team runs day-to-day work in Basecamp and needs a clean record of hours against the to-dos that produced the work. A useful entry shows the Basecamp project, list, to-do, person, date, duration, and a short note that explains the work completed. That context lets an owner, bookkeeper, or project lead review time without chasing screenshots or chat history.
Small businesses usually need the same hours for several jobs: client billing, project cost review, team workload checks, and payroll preparation. Keep the record close to the to-do because that is where the assignment, due date, notes, subtasks, and completion status already sit. Time tied only to a broad project loses the detail needed to explain why the hours were spent.
A good small-business setup favors short, specific entries over end-of-week guesses. Start a timer when work begins on a Basecamp to-do, or add a manual entry after a meeting, phone call, or offline task. The entry should name the actual work done, such as "drafted homepage copy" or "reviewed client revisions," instead of a vague note like "admin" or "project work."
Manual time fits work recorded after the fact, but it needs the same discipline as timer-based tracking. A basic hours record uses the date, hours worked, and person, with notes added when they clarify the work. If the work started from a message, schedule item, or discussion, connect the time to the related to-do when you need per-to-do totals in reports.
Small businesses often mix billable client delivery, sales support, operations, and cleanup in the same week. Billing setup should live where the billing rule belongs: project billing status is configured at the project level, and specific tasks inside a billable project can be marked non-billable when their time should stay out of client totals. That keeps individual entries simple.
Use clear project structure before the team starts logging. A client implementation project can use billable settings, while an internal operations project can stay non-billable. Inside a billable project, mark tasks such as onboarding calls, warranty fixes, or internal review as non-billable if the client agreement excludes them. Reports can then separate billable time, non-billable time, billable amount, and cost.
A one-off log is enough when one person needs a quick export, a rough weekly total, or a short client explanation. A managed workflow becomes necessary when several people submit time, entries need approval, billing uses rates, or the business needs locked periods before payroll or invoices. Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members.
Everhour supports the managed version by placing tracking controls inside Basecamp through the browser extension, then syncing Basecamp projects, lists, and to-dos into reports. Teams can use approvals, locked time periods, budget alerts, billable and non-billable reporting, and invoice-oriented exports when tracked hours need to move from Basecamp work into billing or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Organize time around the to-do that created the work, then review totals by project, list, person, and date. A small team should avoid catch-all entries like "client work" because they blur delivery time, admin time, and rework. Short notes tied to specific to-dos make invoices, payroll review, and project cost checks easier to defend.
Use a manual entry for work completed away from the timer, such as a client call, research session, review meeting, or cleanup task finished before tracking started. The required core record is the date, hours worked, and person. Notes are optional, but a short note helps reviewers understand the work when the time later supports billing or payroll review.
Set billable status at the project level, then mark specific tasks non-billable when billable project work should be excluded from client totals. For projects billed by member rate, a member's project rate can be set to 0 when all of that person's time should stay non-billable. Keep billing choices out of free-text notes.
The common mistake is logging hours to a broad project when the real work happened on separate to-dos. That hides which assignment consumed the time, who handled it, and whether the work should be billed. Basecamp-centered reports are more useful when entries preserve project, list, to-do, date, duration, person, and task status context.
Review employee time by person, date, duration, project, and the work item that explains the entry. The reviewer should look for missing days, duplicate entries, vague notes, and time placed on the wrong project. Small teams need this check before invoice preparation because one unclear entry can change the client total or require a correction.
Everhour embeds tracking controls into Basecamp through its browser extension, so team members can start a timer or add time while working from Basecamp in the browser. Synced Basecamp project, list, and to-do metadata then appears in Everhour reports, keeping the work structure connected to the time record.
Everhour lets admins configure Basecamp projects as billable, fixed fee, or non-billable, with task-level non-billable settings and custom rates where needed. Reports can show billable time, non-billable time, billable amount, and cost, giving bookkeepers and owners cleaner inputs before invoices are created.
Track approved hours from Basecamp to-dos with embedded Everhour controls, synced task context, locked periods, and billing-ready reports that keep small-business records consistent.
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