Everhour adds embedded budget tracking to Basecamp projects so logged time, rates, and alerts stay tied to to-dos.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to plan how a Basecamp project should consume hours or money against a limit. The practical result is a budget view that shows actual time, cost, remaining allowance, and the work items driving the burn. For client work, that means separating billable, non-billable, fixed-fee, and time-and-materials decisions before a month-end report turns into a surprise.
Basecamp stays the place where project work is organized by projects, lists, to-dos, assignees, and due dates. The budget workflow adds rates, estimates, thresholds, and reports around those items. A project manager can see whether a design sprint, support retainer, or implementation phase is still inside the plan without asking every contributor for a separate status update.
Start with the budget target: hours for capacity control, money for fee control, or a recurring period for ongoing work. Then attach the rate logic that makes the target meaningful. A time-and-materials project needs project, member, or custom task rates. A fixed-fee project needs a fee budget and a clear rule for whether expenses count against it.
Basecamp to-dos give the budget its work context. Log time against the to-do, keep an estimate on tasks that need a target, and review remaining or over-estimate hours as work moves. Reports should preserve the project, list, to-do name, task number, and task status so a cost overrun points back to the item that caused it.
A useful budget setup alerts selected admins while the project still has room to change scope, pace, or staffing. The admin picks thresholds that match the contract. For a short fixed-fee engagement, set an early warning at 50%. For a recurring retainer, set one threshold for review and another near the limit, such as 80%, before additional work gets approved.
The common mistake is using the project budget as a receipt after the damage is done. The budget should answer three questions during the week: planned work, actual logged work, and remaining allowance. If a to-do is over its estimate, decide whether to reassign, pause, mark the time non-billable, or approve more budget before the report closes.
A one-off budget check is enough when you need a quick status view for a small project, a single client phase, or a weekly manager review. It works when the source hours are already clean, rates are known, and the team agrees on which Basecamp to-dos belong inside the project budget.
A managed workflow fits recurring budgets, client retainers, and teams that need reviewed time feeding cost reports. Everhour embeds tracking controls into Basecamp through the browser extension, syncs project, list, and to-do context into reports, and supports admin-configured budget alerts so overruns surface before month end. This keeps the budget tied to the work structure people already use.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use hours when the main limit is team capacity. Set a project target, require time entries against Basecamp to-dos, and compare logged time with estimates and remaining allowance each week. Keep the budget at the project level, then use lists and to-dos to explain which phase, deliverable, or task consumed the hours.
Rates convert approved time into money. Use a project rate when every hour carries the same value, member rates when people have different costs or billable prices, and custom task rates when specific work is priced differently. Keep internal cost rates separate from client-facing billable rates so cost, revenue, and profit stay readable.
The admin should set alerts early enough to change the plan. A 50% threshold works as a mid-project checkpoint, while an 80% threshold gives a final warning before the limit is reached. Choose custom percentages for short projects, fixed-fee phases, or retainers that need approval before extra work continues.
Use the project budget as the spending limit and treat to-dos as the explanation for where time went. A to-do estimate can show whether a specific task is on pace, over estimate, or still has room. That split keeps the budget readable while preserving detail for review.
Start with over-estimate work that also has high cost. A small task that misses its estimate by 1 hour matters less than a senior member spending 6 extra hours on a fixed-fee deliverable. Review variance by project, list, to-do, member, and billable status before approving more work.
Everhour adds tracking controls inside Basecamp through the browser extension, so users can log time from the project context instead of rebuilding entries elsewhere. Synced project, list, to-do, task number, and task status data then feeds Everhour reports and budget summaries.
Everhour supports admin-configured budget emails for selected thresholds, such as 50%, 80%, or a custom percentage. Admins can use those alerts with time or money budgets, then review the project before more time is logged past the agreed limit on client work.
Connect Everhour to Basecamp projects, track time through the browser extension, and keep synced project and to-do details feeding budget reports, alerts, and reviewed cost control.
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