Everhour tracks time, rates, and budget alerts on Basecamp work so fixed-fee costs stay visible before margin disappears.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to shape a fixed-fee Basecamp engagement around one project budget, not scattered to-do totals. The job is to decide the client price, assign work to the right Basecamp project and to-do lists, track hours against to-dos, and compare actual labor cost against the fee before the work is complete. The result you need is a current view of fee used, cost incurred, and money still protected.
A fixed fee changes the question from "Can this hour be billed?" to "Can this work finish within the fee?" Every logged hour still matters because internal cost grows even when the client charge stays flat. Basecamp keeps the project structure, assignees, and due dates in view. The budget layer needs rates, estimates, status, and alerts so managers can act while remaining fee exists.
A usable fixed-fee record starts with the contract fee, budget period, and scope boundary. Tie that target to the Basecamp project, then keep work mapped through lists and to-dos so the report can show which area consumed time. Add assignees and due dates in Basecamp for ownership. Add estimates where the manager needs a planned-vs-actual check on a to-do or list.
Rates turn tracked hours into cost. Labor cost equals tracked hours multiplied by the internal cost rate, while revenue follows the fixed fee or the billable setup the manager selects. Separate cost rates from client-facing billable rates, mark tasks non-billable when they should stay out of invoiced totals, and keep rate changes dated so old project reports retain their original calculations.
The fixed fee is a revenue ceiling, so the useful comparison is planned work against actual cost and remaining fee. A project that uses half its hours in the first third of the scope needs attention before delivery dates slip. Review variance by list, to-do, member, and task status so the manager sees whether the budget problem sits in discovery, production, review, or rework.
Threshold alerts need owner judgment. A fixed-fee project with thin margin needs an early warning, while a low-risk repeat job can use a later review point. The alert percentage is an admin setting, not a fixed preset. A clean setup sends the warning to the person who can reduce scope, shift staffing, pause extra work, or approve a fee change.
A one-off budget check is enough when the project has a single fee, a short task list, and a manager who only needs a status snapshot. Enter the fee, compare current cost, export the result, and keep it with the client file. That approach fits early scoping, a quick margin review, or a small Basecamp project with limited handoffs.
A managed workflow fits recurring fixed-fee work, shared staffing, and projects where late overruns damage margin. Everhour embeds tracking controls into Basecamp through the browser extension, syncs projects, lists, and to-dos into reports, and supports project budgets with fixed-fee billing, task estimates, custom rates, and admin-configured budget emails. Reviewed time then feeds the numbers, replacing a separate status file.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the agreed fee and a defined project scope. Put the work in one Basecamp project, organize delivery into lists and to-dos, assign owners, and add due dates where timing matters. The budget review should compare planned work, logged hours, labor cost, and remaining fee, because the client price stays fixed while internal cost moves with time.
Treat the budget as the project-level fee target. Treat to-do estimates as planning markers for the work inside that target. A to-do can show whether a specific item is under or over its estimate, but the fixed-fee decision belongs at project level: total fee, actual cost, remaining budget, and margin risk.
Include labor cost from tracked project time and any expenses that count against the fee budget under the contract. Keep excluded expenses separate so the margin view stays clean. Non-billable cleanup, internal review, and rework still belong in cost reporting when they consume staff time on the project.
Alerts work by comparing current budget consumption with a percentage threshold selected by an admin. The first alert should arrive early enough for a manager to change staffing, reduce remaining scope, or discuss a change order. A warning at the final limit records the overrun, but it gives the team less room to correct it.
The common mistake is tracking only client-facing work and leaving internal rework outside the record. A fixed fee hides extra labor on the invoice, so missing hours make the job look healthier than it is. Cost reports need the full delivery effort, including non-billable tasks, because margin depends on total internal cost.
Everhour Project Budgeting supports fee-based project budgets, one-time or recurring budget schedules, expense inclusion controls, and configurable percentage alerts. For Basecamp work, Everhour can configure projects as fixed fee, hourly rate, or non-billable, while budget emails notify selected admins when spending reaches the thresholds they set.
Everhour cost and billable rates separate internal expense from client-facing rates, so reports can calculate labor cost, revenue, and profit by project. Everhour's Basecamp report columns include project, to-do, list, task ID, and task status, which keeps cost review tied to the work structure.
Track approved Basecamp time against fixed-fee budgets in Everhour, set admin-configured percentage alerts, and review cost before overruns reach the invoice, so fixed-price work keeps its margin in view.
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