Everhour connects Basecamp project time to rates and billable status, keeping revenue tracking tied to the work plan.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need to see which Basecamp project work is creating client revenue and which work is internal cost. Basecamp remains the place where project to-dos are organized. Everhour syncs Basecamp project, list, to-do, task ID, and task status into reports, then adds time entries, rates, billing status, budgets, and alerts.
A useful revenue view answers four questions fast: which Basecamp project produced the hours, which to-dos consumed them, which hours are billable, and which rate turns that time into billable amount. A project manager can then compare planned work with actual time, remaining budget, non-billable effort, and cost before the client invoice or monthly report is prepared.
Revenue tracking starts with the billing method. A Basecamp project can be treated as non-billable, fixed fee, or time and materials with an hourly project rate or member rates. That choice controls whether logged time increases revenue, supports cost review only, or measures progress against a fixed amount already agreed with the client.
Task-level rules prevent one mixed project from producing distorted totals. A billable project can still include non-billable to-dos, such as internal review, rework, or admin follow-up. Custom task rates handle work that needs a different price than the project default. Reports should keep billable time, non-billable time, billable amount, and cost separate, because each number drives a different decision.
A revenue report becomes useful when it shows progress before the budget is gone. The project budget can be set in hours or money, then compared with logged time, billable amount, cost, and remaining room. For fixed-fee work, the main question is whether the team is using time faster than the fee can support. For time-and-materials work, the question is whether billable work is recorded cleanly enough to invoice.
Threshold alerts turn review into an operating habit. An admin can set alerts at 50%, 80%, or a custom percentage, then use those emails to review scope, staffing, or approval delays while there is still room to act. A revenue report that arrives only at month end explains what happened. A threshold alert gives the project owner a chance to change the next week.
A one-off revenue check is enough when you need a quick answer for one project, one billing period, or one client conversation. Pull the project, to-do, person, hours, billable status, rate, and date range into one view. Confirm that internal work is marked non-billable, then compare the billable amount with cost and remaining budget.
A managed workflow becomes necessary when the same Basecamp projects need recurring review, threshold alerts, approved time, and consistent billing rules. Everhour keeps Basecamp to-dos connected to timers, manual entries, billable settings, task-level exceptions, budget alerts, and admin reports, so reviewed time feeds the revenue view instead of becoming a spreadsheet cleanup job.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Group revenue by project first, then use lists and to-dos to explain where the money came from. Project-level grouping shows the client or engagement total. To-do-level detail shows which deliverables produced billable time, which items stayed non-billable, and which tasks need rate corrections before invoice review.
Use a fixed fee when the client agreed to one project price and you need to watch cost against that amount. Use time and materials when each billable hour should create revenue through a project, member, or task rate. Use non-billable status when the work supports internal planning, sales, or overhead reporting.
Non-billable to-dos reduce billable revenue while still showing the time and cost consumed by the project. That separation matters because internal meetings, client courtesy work, or rework can make a project look busy without increasing billable amount. Keep those hours visible instead of deleting them.
Start with billable amount against the project budget or fixed fee, then check cost and non-billable time. Billable amount shows expected client revenue. Cost shows what the team spent to earn it. Non-billable time explains why profit can shrink even when total logged hours look normal.
A mixed project becomes misleading when every logged hour receives the same billing treatment. Client-facing delivery, internal coordination, rework, and admin time do not always belong in the same billable bucket. Set the project billing method, then review task-level exceptions and custom task rates before treating the report as invoice-ready.
Everhour lets admins set billing status at the project level, mark specific tasks as non-billable, apply custom task rates, and use member-rate exceptions when one person's work should not be billed. Admin reports can show Billable Time, Non-Billable Time, Billable Amount, and Cost by project, member, or task.
Everhour budget alerts notify selected admins when a Basecamp project reaches thresholds such as 50%, 80%, or a custom percentage. Those alerts help project owners review logged time, remaining budget, and billing status before an overrun turns into a month-end revenue surprise.
Track approved hours on Basecamp to-dos, separate billable and non-billable work by project or task, and review billable amount, non-billable time, and cost in Everhour reports.
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