Everhour adds budget, cost, and expense tracking to Basecamp projects while your to-dos stay tied to the work plan.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need to understand what a Basecamp project is consuming against a budget. The practical job is to connect planned work to actual hours, internal cost, billable value, and remaining room. The project stays organized around Basecamp projects, lists, to-dos, assignees, and due dates. The budget layer tracks the money and time behind that work.
A useful budget view gives the project manager four answers: the target, the cost so far, the work still open, and the point where someone needs to act. For a client project, that can mean a fixed fee with labor cost tracked against it. For internal work, it can mean an hour budget with non-billable time still counted for capacity and cost control.
Budget control starts with the right unit. Basecamp to-dos should carry the work that people actually perform, because Everhour reports can use Basecamp project, to-do, list, task ID, and task status fields. A vague to-do such as "launch work" hides the cost driver. A specific to-do such as "write onboarding email sequence" gives the manager a reviewable line.
Rates turn logged time into cost and revenue. Everhour separates cost rates from billable rates, so the same 6 hours can show internal labor cost and client-facing billable value. Basecamp projects can use hourly rate, fixed fee, or non-billable status in Everhour. Custom task rates and non-billable task settings keep exceptions visible instead of burying them in notes.
A budget tool should warn the project manager while there is still time to change scope, staffing, or approval. Everhour can send automatic budget emails at 50%, 80%, or custom thresholds for Basecamp projects. Treat those percentages as management checkpoints. A 50% notice fits early review, while an 80% notice fits a decision on remaining work.
Alerts work only when the budget target matches the contract or internal plan. A fixed-fee project needs money remaining and cost consumed. A time-and-materials project needs billable progress, non-billable time, and rate exceptions reviewed separately. The common mistake is setting an alert after the team already needs approval. Pick a threshold that leaves room to stop, reassign, or renegotiate.
A one-off budget check is enough when you have a short project, a single manager, and a simple answer to verify. Exported reports can support a quick review, especially when the goal is to confirm open work, total time, and cost to date. That approach breaks down when the same budget needs weekly review, approval history, and recurring client or finance updates.
A managed workflow fits ongoing Basecamp projects where time, expenses, and budget alerts need to stay current. Everhour Expenses tracks project costs with receipt attachments, unit-based categories, budget inclusion controls, invoice integration, and expense reports. That gives project managers a repeatable way to review labor and reimbursable costs before month end instead of rebuilding the budget from scattered updates.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the Basecamp project as the budget container, then review the lists and to-dos that carry trackable work. Use a time or money target in the budget layer, assign rates where cost or revenue matters, and keep expense handling consistent. The useful view shows actual hours, cost, remaining budget, and open work in the same review.
Add cost detail to to-dos that represent real work by a person, especially deliverables, reviews, production tasks, and client-requested changes. Keep status-only reminders, meeting placeholders, and general notes out of cost review unless someone logs time to them. Clean task structure makes budget reports easier to trust.
A budget alert should identify the project, the threshold reached, and the reason the threshold matters. The next action can be scope review, staffing adjustment, approval request, or client conversation. Everhour thresholds for Basecamp projects can use 50%, 80%, or custom percentages, so the warning point should match the decision cycle.
Excluding expenses from the review makes labor cost look controlled while total project cost keeps rising. Receipts, mileage, printing, subcontracted items, or other reimbursable costs belong in the same review when they affect the budget. For fixed-fee work, that difference changes profit. For internal work, it changes the actual spend.
Yes. Fixed-fee projects need cost tracking because profit depends on the gap between the fee and the work consumed. Non-billable projects need budget tracking because internal time and expenses still use capacity and cash. The billing status changes the report view, but the manager still needs planned, actual, and remaining figures.
Everhour Expenses lets team members log project expenses with receipt images or PDFs, unit-based categories, and billable status. Expenses can count toward project budgets or stay separate, and expense reports can be filtered by project, client, member, category, date range, and billable status for budget and profitability review.
Everhour embeds tracking controls into Basecamp through the browser extension and syncs Basecamp projects, lists, and to-dos into Everhour reports. Project managers can review tracked time, budget usage, billable and non-billable time, and project summaries in the connected workflow without retyping Basecamp task context.
Track Basecamp project time, expenses, and budget thresholds in Everhour so managers review costs while there is still room to protect project profitability.
14-day free trial · No credit card · Cancel anytime
