Everhour tracks project hours and costs, giving pricing decisions cleaner inputs before quotes, budgets, and invoices move forward.
Estimate total cost by combining labor hours, materials, and overhead. Know your numbers before you send the proposal.
Indirect costs on top of labor + materials
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A pricing calculation answers the direct question behind a quote: which selling price covers the known cost and leaves the intended profit. For product work, that cost usually starts with unit cost or COGS. For project work, it often starts with labor cost, subcontractors, materials, and reimbursable expenses. The result can be a price, gross profit amount, gross margin percentage, or markup percentage.
For U.S. small-business tax reporting, gross profit equals net receipts after returns and allowances minus COGS. Most service businesses with no merchandise income factor use net receipts as gross profit. Net profit goes further by subtracting business expenses from business income. A pricing calculator helps before the sale, while accounting records confirm the final income-statement result after the work is delivered.
Use target margin when the profit percentage should be measured against the selling price. The formula is `selling price = cost / (1 - target margin)`. A 40% target margin means cost should represent 60% of the price. The denominator matters because margin uses selling price as the base, while markup uses cost as the base.
Assume a service project has 48 hours of labor at $70 per hour, plus $840 of project expenses. Labor cost is $3,360, total cost is $4,200, and the target gross margin is 40%. The selling price is $4,200 / 0.60, or $7,000. Gross profit is $2,800, and $2,800 / $7,000 equals a 40% margin.
Start by deciding which cost layer the price must recover. A product seller usually needs COGS, including beginning inventory, purchases, direct labor, materials, other production costs, and ending inventory when merchandise is an income-producing factor. A manufacturer can include direct and indirect production labor, materials, freight-in, and allocable manufacturing overhead such as factory rent, utilities, depreciation, maintenance, and supervision.
Sales tax needs separate handling in U.S. pricing work. The United States has state and local sales taxes, with no federal VAT or national sales tax. If a seller collects taxes imposed on the buyer and remits them to the government, those collections generally stay out of gross receipts or sales. Taxes imposed on the seller and recovered from the buyer belong in gross receipts.
A one-off pricing calculation is enough for a single quote when cost, margin, tax treatment, and volume are already known. It also works for a quick check before changing a rate card or testing a discount. The calculator gives the number, but it does not prove that every hour, cost, receipt, or approval behind the number is complete.
A managed workflow matters when pricing depends on tracked project time, billable rates, budget progress, and client billing. Everhour Time Tracking captures task and project hours through timers or manual entries, then feeds timesheets, reporting, budgeting, invoicing, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules keep the cost base stable before a price or invoice leaves the team.
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Divide cost by `1 - target margin`. A $4,200 cost with a 40% target margin becomes `$4,200 / 0.60 = $7,000`. The margin is 40% because the $2,800 profit is divided by the $7,000 selling price, not by the original cost.
Markup and margin use different denominators. Markup divides profit by cost, while margin divides profit by selling price. A $100 cost sold for $150 creates $50 of profit, a 50% markup, and a 33.33% margin. Pricing work needs the correct denominator before any percentage becomes useful.
A project price should include the costs the business intends to recover through that quote. Common inputs include labor cost, subcontractors, materials, software pass-throughs, travel, and other project expenses. Operating expenses can also be built into pricing through overhead allocation, but they are separate from COGS in the income-statement chain.
Sales tax treatment depends on who the tax is imposed on. U.S. state and local taxes imposed on the buyer and collected by the seller for remittance generally are excluded from gross receipts or sales. Taxes imposed on the seller and collected from the buyer are included in gross receipts.
A quote can lose money later when actual hours, materials, subcontractor costs, discounts, or scope exceed the assumptions used in the price. The selling price may produce the target margin on paper, while delivery changes the cost base. Project budgets and time records catch that drift earlier than a final invoice review.
Everhour Time Tracking captures task and project hours through live timers or manual entries, including tracking inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those hours feed timesheets, reports, budgets, invoices, and payroll review, so future prices use actual delivery data.
Everhour supports admin controls such as timesheet approvals, locked periods, reminders, timer behavior rules, and automatic timer stops. Those controls reduce late edits and unapproved time changes, which keeps project cost reports more reliable when pricing, budget, or billing decisions depend on tracked hours.
Track approved hours before pricing repeats. Everhour turns project time into cleaner cost records, budget checks, and invoice inputs that support healthier margins.
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