A reusable log keeps invoice math organized; Everhour adds embedded tracking when manual entries become too fragile.
Track billable vs. non-billable time and see your real utilization rate and revenue potential in seconds.
Working hours in the period
Admin, meetings, internal work
Industry average is 75–80%
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A billable hours log answers one practical question: how much client-facing work is ready to bill after non-billable time, write-downs, and rate differences are separated. The core output is a pre-tax invoice amount in USD, usually supported by entry-level detail such as date, person, task, hours, billing increment, hourly rate, and approval status.
The template matters because worked time and billable time are not always the same. Internal meetings, training, rework outside the client agreement, or goodwill write-downs belong in the record, but they should not inflate the client invoice. A useful log keeps those entries visible for utilization review while excluding them from the billed total.
Use separate columns for date, client, project or matter, task description, worker, raw time, rounded billable time, billing status, rate, and amount. Add an approval or reviewed column if another person checks invoices before sending them. This structure lets you audit the total without rereading calendar notes or chat threads.
For U.S. professional services, keep tax as a separate jurisdiction-specific input. The United States has no federal VAT/GST or single national sales-tax rate for billed professional time. State and local rules control whether a service is taxable. For example, Texas taxes taxable services at 6.25% state sales and use tax, with local additions up to an 8.25% combined rate.
The basic formula is rounded billable hours multiplied by the applicable hourly rate, summed across every approved billable line. If the client agreement uses 0.1-hour increments, round each entry to the nearest six minutes according to that agreement before multiplying. If it uses 15-minute increments, apply that rule consistently before calculating the amount.
For example, a client onboarding project has 14 approved configuration hours at $165 per hour and 23 approved support hours at $120 per hour. The configuration subtotal is $2,310, and the support subtotal is $2,760. The pre-tax billable total is $5,070. If 6 internal coordination hours were also worked, they stay in the log as non-billable time and do not enter the invoice amount.
A one-off calculator is enough when you have a short list of approved entries, one or two rates, and no ongoing approval trail to preserve. It gives a fast invoice check, especially when the log already contains clean billable and non-billable labels. It is also enough for a solo project where the same person tracks, reviews, and invoices the work.
A managed workflow becomes necessary when time comes from several people, project tools, or billing rules. Everhour embeds tracking controls inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp, then syncs project and task context into timesheets, budgets, and reports. That reduces manual re-entry before billing review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful billable hours log includes date, client, project or matter, task description, worker, raw time, rounded billable time, billing status, rate, and amount. Add approval status when someone reviews entries before invoicing. Keep non-billable entries in the log so utilization remains visible, but exclude them from the billed amount.
Round each entry according to the client agreement before calculating the line amount. Rounding only the final total changes the result when many small entries are involved. A 0.1-hour billing increment equals six minutes, while a 0.25-hour increment equals 15 minutes. The template should show both raw time and rounded billable time.
Write-downs should appear as a separate reviewed adjustment, not as a silent deletion. Keep the original worked time for internal reporting, then show the approved billable time used for the invoice. This preserves the difference between effort spent, time billed, and revenue collected.
A U.S. log template can include a tax column, but the rate must be jurisdiction-specific when the service is taxable. The United States has no federal VAT/GST and no single national sales-tax rate for professional services. State and local rules decide whether tax applies and which rate to use.
A manual log stops being reliable when several people edit it, entries arrive after the invoice review, or billable status changes without an audit trail. It also breaks down when project names, task names, and rates must match another system. At that point, time capture and approval should happen in the same workflow used for delivery.
Everhour integrates with major project management tools and embeds time tracking controls inside supported workflows, so entries can keep the project and task context already used by the team. Synced metadata then feeds timesheets and budget views without rebuilding a separate log by hand.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, using project or member rates while excluding non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown before export to QuickBooks Online, Xero, or FreshBooks.
Replace manual log cleanup with embedded time capture, project context, and billable review. Everhour connects tracked entries to reports, budgets, and invoices for cleaner client billing.
14-day free trial · No credit card · Cancel anytime
