Agency work moves across clients, campaigns, and revisions. Everhour connects time records to budgets, approvals, and billing workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
An ad agency timesheet gives account leads, finance teams, and owners a clean weekly view of client work, internal work, and non-billable time. The goal is a record that supports invoices, payroll review, project margins, and workload decisions without forcing every task into one vague bucket.
For U.S. teams, timesheets also support wage-and-hour recordkeeping. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The law does not require a specific form or system, but the record must be complete and accurate.
A practical agency timesheet should capture the person, date, client, project, task, hours, billable status, rate or cost category, and notes. For agency work, the task label matters: campaign strategy, creative concepting, design revisions, media planning, client calls, internal review, and admin time produce different billing and margin signals.
Keep billable and non-billable time separate. A designer logging 2 hours to a client landing page revision and 1 hour to an internal portfolio update creates two different records, even if both happen on the same day. Agency leaders need that split before they approve time, check utilization, or decide whether a client budget needs attention.
The common agency mistake is tracking everything against the client name alone. That hides which campaign, retainer, deliverable, or revision cycle consumed the hours. A client-level total helps with invoicing, but it does not show whether paid search setup, social content, production edits, or account management drove the overrun.
Use project and task fields consistently before the week closes. End-of-week reconstruction turns meetings, quick edits, and review cycles into rounded guesses. For covered non-exempt employees, payroll review also needs the weekly total because federal overtime is based on hours worked over 40 in a fixed 168-hour workweek, unless an exemption applies.
A one-off timesheet is enough when you need a quick weekly total, a simple internal review, or a small invoice backup for one client. It works best when the team size is small, the client list is short, and a manager can review every entry before payroll or billing.
A managed workflow fits agencies that run multiple retainers, fixed-fee projects, and time-and-materials work at the same time. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, client-level budgets, budget alerts, and budget protection, so tracked time can feed margin review before the invoice goes out.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
An agency timesheet should include the employee or contractor, date, client, project, task, hours, billable status, rate or cost category, and a short work note. Client and project fields keep invoice backup clear. Task fields show whether time went to strategy, creative, production, account management, media, review, or internal work.
Yes. Billable time supports client invoices and revenue review. Non-billable time shows internal meetings, admin work, training, sales support, and unpaid revisions. Agencies need both categories to understand utilization and project margin. Combining them produces cleaner totals, but weaker decisions.
Covered non-exempt employees under the FLSA cannot have hours averaged across two or more workweeks for federal overtime purposes. A workweek is a fixed period of seven consecutive 24-hour periods. Unless exempt, covered employees must receive overtime pay at not less than 1.5 times the regular rate for hours worked over 40 in that workweek.
Federal law does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. The federal overtime rule applies when covered non-exempt employees work over 40 hours in a workweek, unless another law, policy, contract, or agreement creates a different premium rule.
Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Agencies should keep timesheet records organized by worker, workweek, client, and project so payroll, billing, and audit questions can be answered quickly.
Everhour Project Budgeting tracks time and money budgets as teams log hours against projects. Agencies can use one-time or recurring budgets, client-level budgets across multiple projects, email alerts at defined thresholds, and budget protection that stops extra logging after a project exceeds its limit.
Everhour embeds time tracking controls inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can track time on the task where the work happens, then send those entries into reports, timesheets, budgets, and billing review.
Track approved agency hours against client budgets, retainers, and project limits. Everhour connects time entries to budget alerts and billing review, giving agencies cleaner margin control.
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