Everhour turns agency time records into reporting and billing workflows, with project-level visibility for client creative work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A creative agency billable hours tracker helps you record the time your team spends on client work, then separate that time from internal meetings, sales, admin, and other non-billable activity. The practical goal is a usable record by client, project, task, person, date, and billable status, so invoices and budget reviews do not rely on memory after the work is finished.
For a design team, one day can include concept work for a launch campaign, revision rounds for a brand guide, and a short internal planning meeting. The client work belongs on the client project. The internal meeting belongs in a non-billable category. That distinction protects utilization reporting because a common utilization formula divides billable hours by total recorded hours for the same period.
A useful agency entry names the client, project, task, person, date, time spent, billable status, and rate or billing category when rates apply. A line such as "Acme Co., spring campaign, landing page concept revisions, 2.5 hours, billable" gives an account manager enough detail to review scope and gives finance enough detail to support the invoice.
Creative work often moves through scope discussions, concept presentation, revisions, and final review. Those stages matter because each one consumes time and affects budget burn. A tracker should keep the work tied to the delivered item, rather than only listing a generic block of "design." Project-level detail also helps art directors and producers manage multiple concurrent deadlines without losing sight of budget and timeline responsibility.
Agency teams often call billable-hour performance utilization or chargeability. One version divides billable hours by recorded hours, while another divides billable hours by a fixed capacity such as a standard workweek. Both versions require a clean split between billable and non-billable time. Missing internal time makes utilization look higher than it is.
The common mistake is treating non-client activity as invisible. A designer who records 30 billable hours and skips 10 internal hours appears fully focused on client work in a recorded-hours model. Recording the full week shows the real mix of paid client delivery and agency overhead. That gives owners a better view of staffing, pricing, and whether retainers are absorbing more revision time than planned.
A free tracker is enough when you need a short-term total for one client, one project, or a small batch of invoice lines. It works best when the same person enters the time, reviews the notes, and sends the invoice. The record should still preserve the agency basics: client, project, task, billable status, actual hours, and rate in U.S. dollars when billing U.S. clients.
A managed workflow becomes necessary once tracked time feeds approvals, budget reviews, utilization reporting, and client billing. Agency teams need durable records across designers, account managers, producers, and finance. Everhour supports that longer workflow by connecting task and project time to reports, budgets, timesheets, and invoices, so weekly agency activity becomes a system of record instead of a spreadsheet cleanup exercise.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Billable hours are hours worked that are charged to a client. For a creative agency, that usually means time spent on client deliverables, client revisions, production work, project meetings, and approved project management tied to the client scope. Internal admin, sales, training, and general agency planning should be recorded separately as non-billable time.
An agency time entry should include the client, project, task or deliverable, team member, date, actual time spent, billable status, and rate or billing category when rates apply. Clear notes help with revision-heavy work because they show whether the time covered concepts, client feedback, production edits, or final review.
Internal creative reviews should be tracked because they consume capacity and affect project profitability. The billing treatment depends on the client agreement and agency policy. Record the time first, then mark it billable or non-billable according to the approved scope, retainer terms, or project billing rules.
The biggest utilization mistake is recording only client-billed time and ignoring non-billable agency work. A utilization formula based on billable hours divided by recorded hours needs both categories. Missing admin, sales, internal review, and planning time makes chargeability look stronger than the agency's actual workload supports.
Agencies with covered nonexempt employees under the FLSA must keep accurate records, including hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping system. Covered nonexempt employees must receive overtime pay after 40 hours in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Everhour Reporting turns logged client, project, budget, and team time into customizable reports with 45+ columns, grouping, filters, exports, scheduled email delivery, and profitability dashboards. Agencies can review billable time, non-billable time, labor costs, budget progress, and invoice status without rebuilding the same spreadsheet each week.
Everhour embeds time tracking inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, Linear, and Basecamp. Designers and account teams can start timers or add manual entries against the task where the work already lives, keeping project time attached to the agency workflow.
Track approved client work, non-billable time, budgets, and invoice-ready records in Everhour Reporting, so creative agencies see utilization and profitability from the same time data.
14-day free trial · No credit card · Cancel anytime
