Everhour connects agency time tracking to budgets and billing, while creative teams keep client work organized by project.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A creative agency timesheet needs to turn scattered design, copy, review, and revision work into usable records. The practical job is simple: capture time by client, project, task, person, date, and billable status so account leads can see the work behind an invoice, a retainer, or a budget review.
Design teams often juggle multiple deadlines at once. A designer can spend the morning on a campaign concept, switch to client revisions after lunch, and finish the day reviewing assets with an art director. Project-level time entries keep that work from blending into one vague daily total.
A complete agency time entry names the client, the project, the task or deliverable, the date, the person, the hours, and the billable status. Notes should explain the work plainly, such as "homepage layout revisions" or "brand concept presentation updates." Vague labels like "design work" make invoices harder to defend.
Billable time covers hours charged to a client. Non-billable time covers internal work, sales, admin, training, or other work that the client does not pay for. Agencies need both categories because utilization often means billable hours divided by recorded hours, or billable hours divided by fixed capacity hours for the same period.
Creative work changes as clients review concepts, request edits, and approve final designs. A timesheet app for creative agencies should make those changes visible before the budget is gone. Account leads need to see whether concepting, revisions, production, and meetings are consuming the planned hours.
Budget visibility also protects utilization reporting. If non-billable internal reviews disappear from the record, billable performance looks better than the agency's real workload. If revision rounds sit under the wrong project, the next estimate starts from bad history. Clean time data gives art directors and project managers a better basis for future timelines and budgets.
A one-off timesheet is enough for a small project, a short freelance collaboration, or a weekly summary that only needs client, project, task, and hours. It also works when one person owns the invoice and the approval path is informal.
A managed workflow becomes necessary when several creatives track time across concurrent clients, retainers, and budgets. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, threshold email alerts, budget protection, expense inclusion controls, multiple billing methods, and client-level budgets, so tracked agency time can feed budget control instead of a last-minute spreadsheet review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful agency timesheet includes client, project, task or deliverable, team member, date, hours, notes, and billable status. Those fields let the agency separate client-charged work from internal work, review utilization, and connect the time record to an invoice or budget review without guessing.
Agency time should usually be tracked by both. The client field shows who pays for the work, while the project, task, or deliverable field shows the actual work performed. That detail matters when one client has several campaigns, retainers, or active scopes at the same time.
Non-billable time keeps utilization honest. A utilization formula based on billable hours divided by recorded hours requires total recorded hours, including admin, sales, internal reviews, and other non-client work. Leaving that time out overstates chargeability and hides workload that still consumes team capacity.
A timesheet app can support records when it captures complete and accurate time. Under the FLSA, covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The FLSA does not require one specific timekeeping form or system.
The fastest mistake is mixing billable client work and internal work under the same label. That breaks invoice review, utilization analysis, and project history. A second common issue is using broad task names, because "creative" or "miscellaneous" does not explain the work behind a client charge.
Everhour Project Budgeting lets agencies track time and money budgets as people log hours against client work. Teams can use recurring budget periods, email alerts at defined thresholds, budget protection, multiple billing methods, and client-level budgets for retainers or total spending limits across related projects.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, or partially approve submitted time. Submitted and approved entries are protected from regular edits, which gives account leads a cleaner review point before billing, payroll, or reporting.
Connect creative time to client budgets, review hours before billing, and manage retainers with Everhour Project Budgeting for clearer agency delivery and billing control.
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