Everhour keeps client work organized by project, task, rate, and budget so billable hours stay ready for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Multiple-client time tracking is for agencies, consultants, accounting firms, engineering teams, IT service providers, and other client-service businesses that need one clean view of who worked on what. A useful entry names the client, project, task, date, and team member, then marks the time as billable or non-billable. That structure lets you review a single client account without sorting through unrelated internal work.
The practical goal is a billing-ready record, not a loose weekly total. A designer working 3 hours on Client A's landing page, 1.5 hours on Client B's ad edits, and 45 minutes in an internal planning meeting needs three separate entries. Only the client-facing work charged under the agreed engagement belongs on the client invoice.
Client work does not always bill the same way. Hourly projects use logged billable hours multiplied by the agreed hourly rate. Time-and-materials work also depends on accurate hours, while fixed-fee projects use time records to watch scope and margin. Retainers need the same detail so you can see how much of the monthly allowance each client has used.
Rate differences matter when multiple contributors touch the same account. A consultant at $150 per hour and an analyst at $85 per hour should not be combined into one undifferentiated total. A clean invoice line lists the service or task, hours, hourly rate, subtotal, payment terms, accepted payment methods, and applicable taxes.
The most common mistake is treating all productive work as billable client time. Internal meetings, training, business development, administrative tasks, invoicing, and HR activities usually support the business, but they do not belong on a client invoice unless the agreement says otherwise. Track that time separately so utilization and profitability reports show the real split.
Another mistake is using broad task labels that hide the work performed. "Client work" gives a reviewer little value. "Homepage wireframe revisions" or "Quarterly close file review" gives the client, manager, and finance team enough context to confirm the charge. Clear labels also make future estimates better because past work can be compared by client, project, and task type.
A free one-off tracker is enough when you need a quick weekly total for one client, one rate, and a simple invoice. It starts to break down when several clients, mixed rates, retainers, approvals, or fixed-fee budgets enter the same week. At that point, the record needs to survive beyond the invoice.
Everhour fits that managed workflow by connecting tracked time to project budgets, billing methods, recurring budget periods, client-level budgets, and budget alerts. That matters when a client retainer needs a monthly reset, a fixed-fee project needs scope control, or a time-and-materials account needs hours reviewed before billing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful multi-client time entry includes the client account, project, task or service, date, person who performed the work, hours, billable status, and rate when billing depends on the contributor or task. Those fields let you review work by client, prepare itemized invoices, and separate client-facing work from internal overhead.
Billable time covers client-facing work that the engagement allows you to charge at an agreed rate. Non-billable time covers overhead such as internal meetings, training, business development, administration, invoicing, and HR activities. Separate categories protect invoices from accidental overbilling and give managers a clearer view of utilization.
Hourly, time-and-materials, fixed-fee, and retainer work all benefit from time tracking. Hourly billing uses time directly for charges. Time-and-materials projects depend on hours and rates. Fixed-fee projects need hours for scope and margin control. Retainers need time records to monitor usage against the agreed allowance.
One entry should not cover two clients when the time will support billing, profitability, or client reporting. Split the entry by client and task, even if the work happened in one sitting. Shared entries create invoice disputes because no one can confirm how much time each client actually received.
Client billing records and payroll records serve different purposes, but employee time can touch both. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek.
Everhour Project Budgeting supports time and money budgets, recurring budget periods, and client-level budgets across multiple projects. Teams can set budget alerts at defined thresholds and use budget protection to stop extra logging when a budget is exceeded.
Everhour connects logged project time to invoice generation so billable entries can move from timesheets into client billing. Teams can review the client, project, task, hours, and rates before creating an invoice from approved work.
Track client work where it happens, protect budgets before overruns spread, and move approved hours into billing with Everhour Project Budgeting.
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