Multiple-client work needs clean client, project, and task splits. Everhour keeps tracked hours ready for budgets and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Multiple-client work breaks down when one daily total has to support five invoices, a retainer review, and an internal staffing question. You need each entry tied to the client account, project, task, date, and person who did the work. That structure lets you separate billable client-facing work from internal overhead such as admin, training, business development, invoicing, and HR activity.
Agencies, consultants, accounting firms, engineering firms, and IT services teams need the same core outcome: a reliable record of who worked on a client deliverable and whether that time can be charged. A sample entry can read: Client A, website migration, QA review, billable, senior developer, agreed hourly rate. A separate internal planning meeting stays non-billable, even if it supports the same client relationship.
A useful entry starts before the invoice. Select the client, project, and task, then mark the time as billable or non-billable and attach the person who performed it. Add the work date, duration, and a short note that explains the task without stuffing unrelated personal or sensitive details into the record. For U.S. users, rate and billing fields normally use USD.
Hourly client billing uses a simple source line: logged billable hours multiplied by the agreed hourly rate. Different contributors or tasks can carry different rates, so the invoice line needs the service or task, hours, hourly rate, subtotal, payment terms, accepted payment methods, and applicable taxes. Fixed-fee, time-and-materials, and retainer work still benefit from the same time structure because it shows scope, burn, and profitability by client.
The most common mistake is treating a busy day as one block of work and splitting it later from memory. That creates billing disputes, hides unprofitable clients, and makes retainer burn hard to explain. Create a new entry when the client changes, when the project changes, or when billable work turns into internal overhead. Short entries with clear labels beat end-of-day reconstruction.
Client names alone do not give enough control for a full pipeline. Use projects for the engagement, tasks for the deliverable, and notes for context the reviewer needs. A marketing agency can separate Client B, monthly retainer, ad copy from Client B, monthly retainer, client call, then compare both against the retainer budget. That same split supports utilization and future pricing decisions without rewriting the record.
A one-off total works for a freelancer closing a small invoice or checking whether a client call belongs on the bill. It also works when the work is already sorted and the only remaining job is to total the hours. The limit appears once multiple people, recurring retainers, budget caps, or payroll review depend on the same records.
A managed workflow makes sense when tracked time must feed invoices, budget reviews, staffing decisions, and payroll or billing handoff. Everhour Project Budgeting lets teams set hour-based or money-based budgets, use recurring periods, choose billing methods such as fixed fee or time-and-materials, and send threshold alerts as client work approaches limits. That keeps client records useful beyond the first invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use separate entries whenever work belongs to different client accounts. A combined entry forces someone to split the total later, usually from memory, and that weakens invoice review. If one meeting covers several clients, record the portion tied to each client separately and keep the note specific to the client-facing work performed.
The core fields are client, project, task, date, team member, billable status, duration, and rate for hourly work. Notes should identify the service or deliverable clearly enough for review. Those fields let you create client invoices, compare project profitability, review utilization, and separate internal overhead from chargeable work.
Record non-billable work separately from client-facing billable time. Internal meetings, training, business development, administrative work, invoicing, and HR tasks can support the business without being chargeable to a client account. Clean separation keeps invoices accurate and gives you a better view of total workload, utilization, and margin by client.
The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek for employees covered by the minimum wage or overtime provisions. It does not mandate a specific app, form, or clock. Any complete and accurate method can meet the federal baseline, while state rules can add requirements.
Client totals do not control federal overtime. For covered nonexempt employees, the FLSA requires overtime pay at not less than 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek. Hours may not be averaged across two or more workweeks. Saturday, Sunday, or holiday work does not create a federal premium by itself.
Everhour Project Budgeting supports hour-based and money-based budgets at project or client level, with recurring periods for retainers. Admins can set 75%, 90%, 100%, or custom threshold email alerts so client work is reviewed before a budget is consumed.
Everhour embeds tracking controls inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can log time against the task where work happens, then review it in one reporting layer by client or project.
Set client-level budgets, choose hourly or fixed-fee billing methods, and receive threshold alerts as logged time approaches limits. Everhour keeps multi-client work visible before invoices or overruns arrive.
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