PR agencies juggle short client communications and campaign work. Everhour records those hours against tasks and projects.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A PR agency tracker should help you record client-chargeable hours without losing the context behind them. The useful record starts with the client, campaign or project, task, date, person, time spent, billable status, and note. A line such as client: Acme Health, project: product launch, task: press release drafting, time: 2.25 hours, gives finance and account leads enough detail to review the entry.
PR work often moves between media responses, press releases, social media updates, interviews, research, events, public appearances, email, phone calls, and meetings. O*NET data shows daily communication is common for PR specialists, including email, phone, and face-to-face contact. Short entries matter because a day can contain many small client touches. Grouping them under the right client and campaign keeps invoices from becoming a vague weekly total.
Billable PR time is the time charged to a client. Internal work, agency administration, and non-client consulting time should stay separate because it changes utilization and profitability. A weekly utilization view uses billable hours divided by all recorded hours for the period, or billable hours divided by fixed capacity such as a 40-hour week. Both versions require complete recorded time, not only the hours you plan to invoice.
Time-based billing remains common for PR agencies and similar professional-services firms. Axios, citing Gould+Partners, reported that the average PR agency employee billed 1,685 hours in 2022 at an average $250 hourly rate. Those benchmarks do not set your rate or target, but they show why clean billable-hour records matter. A few untracked client calls per week can distort invoices, retainer burn, and account profitability.
Client billing records and payroll records overlap, but they serve different jobs. For U.S. employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Covered employers can choose the timekeeping method for nonexempt workers as long as the records are accurate and complete.
Federal overtime is weekly. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed, regularly recurring 168-hour workweek at not less than one and one-half times the employee's regular rate of pay. Saturday, Sunday, holiday, or regular rest-day work does not create a federal overtime premium by itself unless the weekly overtime rule is triggered or another law, policy, or agreement applies.
A free tracker is enough when you need a quick weekly total, a small client invoice, or a one-time cleanup of campaign hours. It works best when one person controls the entries and the review is simple. The record still needs client, campaign or project, task, billable status, date, person, time spent, and notes clear enough for billing review.
A managed workflow becomes necessary when several account managers, writers, and specialists contribute time across many clients. Everhour Time Tracking captures task and project hours through live timers or manual entries, then feeds timesheets, reporting, budgeting, invoicing, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules give PR agencies a durable trail from tracked work to client billing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful PR agency time entry includes client, campaign or project, task, person, date, time spent, billable status, and a short work note. The note should name the client-facing activity, such as media response, press release drafting, social media update, research, event support, interview preparation, or client meeting follow-up.
Short client calls and emails should be tracked when they are part of client-chargeable work. PR specialists often move through frequent daily communication, so small entries become material across a week. A clean tracker groups those entries under the correct client and campaign instead of hiding them inside a general administration bucket.
Both methods are valid if the agency applies one method consistently. Utilization can equal billable hours divided by all recorded hours for the period, or billable hours divided by fixed capacity such as a 40-hour week. Recorded-hours utilization highlights the mix of billable and internal work, while capacity-based utilization compares billable output against expected availability.
U.S. federal wage-and-hour rules set recordkeeping outcomes, not a single clock format. Covered employers must keep accurate records for nonexempt workers, and records for employees covered by the FLSA minimum wage or overtime provisions must show hours worked each workday and total hours worked each workweek.
Weekend PR work does not automatically create a federal overtime premium. Under the FLSA, unless exempt, covered employees must receive overtime pay for hours worked over 40 in a 168-hour workweek at not less than one and one-half times the regular rate. State law, an employment policy, or a contract can add separate premium rules.
Everhour Time Tracking lets PR teams log task and project hours with live timers or manual entries, including work inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries can feed timesheets, reports, budgets, invoices, and payroll review after manager approval.
Track approved client hours by campaign, task, and person before invoices leave the agency. Everhour connects time entries to review, billing, and payroll workflows for cleaner PR agency operations.
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