Portugal requires accessible working-time records. Everhour supports structured reporting for hours, approvals, billing, and payroll review.
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Use this page to shape a weekly record that captures who worked, on which date, for which project or shift, and for how long. Portugal's Labour Code requires employers to keep working-time records, including for workers exempt from a fixed schedule, in an accessible place that allows immediate consultation.
The record needs enough structure to calculate daily and weekly hours for each worker. That matters because Portugal's normal working period may not exceed eight hours per day and forty hours per week, subject to Labour Code exceptions and collective-agreement arrangements.
A Portugal-ready timesheet should show the start and end of working time, plus interruptions or intervals excluded from working time. Lunch breaks, unpaid pauses, and other excluded intervals belong in separate fields, not buried in comments, because they change the daily and weekly total.
For work performed outside the company, the employer must ensure the worker validates the record immediately on return or sends it validated so the company has it within 15 days of the work being performed. Keep the record practical: worker, date, start time, end time, excluded interval, project or location, approval status, and correction notes.
Portuguese timesheets should support review before payroll closes. Average weekly working time, including overtime, may not exceed 48 hours over the applicable reference period, normally four months unless a collective agreement or listed exception provides otherwise. A timesheet that only stores weekly totals makes that review harder.
Overtime limits and premiums also need visible totals. For ordinary temporary workload increases, overtime is capped at 175 hours per year in micro and small companies, 150 hours per year in medium and large companies, and may rise to 200 hours by collective labour regulation. Payroll review should separate ordinary hours, overtime hours, rest day work, and holiday work.
A free timesheet file is enough for a single weekly total, a small correction, or a quick client backup. It stops being enough when several people submit time, managers approve corrections, payroll needs a locked record, or client billing depends on project-level hours in euros.
A managed workflow gives the business a durable record instead of a static file. Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns, metadata filters, grouping, exports, scheduled email delivery, profitability dashboards, and overtime visibility through Team Hours and custom reports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Portugal's Labour Code requires employers to maintain accessible working-time records, including for workers exempt from a fixed schedule. The record must allow immediate consultation and include enough detail to calculate each worker's daily and weekly working time.
A complete record shows the worker, date, start time, end time, and interruptions or intervals excluded from working time. Project, location, approval status, and correction notes make the record easier to review, but the start, end, and excluded interval fields carry the core working-time calculation.
Employers must keep working-time records for five years. Violation of the working-time record rule is a serious administrative offence under the Labour Code, so retention needs a reliable storage process, not a personal spreadsheet that disappears when an employee leaves.
Portugal applies the GDPR through Law 58/2019, with CNPD as the national supervisory authority. Worker biometric data is legitimate only for attendance control and access control, using non-reversible representations, so basic timesheet entry and biometric monitoring require different privacy controls.
The most common risk is recording only a daily total without start time, end time, and excluded intervals. That format does not show whether the total includes unpaid interruptions, and it weakens review of the eight-hour daily limit, forty-hour weekly limit, and overtime totals.
Everhour Reporting lets teams build reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Managers can review logged time by person, project, client, billable time, labor cost, invoice status, and overtime visibility before payroll or billing decisions.
Track approved hours, review exceptions, and export structured reports from one workflow. Everhour Reporting gives teams customizable columns, grouping, and scheduled delivery for payroll and billing review.
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