Everhour Time Tracking captures client and project hours for agency teams that need clean timesheets, budgets, invoices, and approvals.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Ad agencies need timesheets that connect time to clients, campaigns, deliverables, and service functions. A useful entry says more than `3 hours, Tuesday`. It identifies the client, project, task, person, role, and whether the work is billable. Creative, account management, production, media planning, and media buying all create different time patterns, so the timesheet has to preserve that detail.
A practical weekly record for an account manager may include client calls, creative review, media coordination, internal status meetings, and client reporting. A designer may log concepting, revisions, production prep, and final asset export. Those categories help an agency understand where delivery time goes, which projects consume capacity, and which fixed-scope jobs need tighter control before the next proposal.
Agency compensation does not follow one model. The 4A's and ANA framework groups payment methods into output-based, input-based, outcome-based, and hybrid models. Timesheet software needs to support hourly billing, retainers, fixed project fees, and performance-linked work without treating every hour as a new billable charge. Fixed-fee work still needs tracked time because scope, staffing, budget control, and profitability depend on it.
Fee-based compensation is common in agency relationships. ANA's 2022 Trends in Agency Compensation study reported that 82% of surveyed client-side marketers used fee-based agency compensation models, and smaller advertisers were especially likely to use labor-based fee arrangements. Rate benchmarking still matters too. The 4A's says average hourly billing rates remain the most widely used methodology for benchmarking agency services, so role-based time data supports both client pricing and internal review.
Agency utilization becomes misleading when every employee receives the same target. Parakeeto's marketing-agency utilization formula uses delivery time divided by gross capacity, where delivery time means time spent working for paying clients. That distinction matters because client delivery includes fixed-fee and retainer work, even if the agency does not bill extra for each hour.
Role context changes the interpretation. Scoro's agency-utilization benchmarks set higher billable-utilization targets for producers and freelancers, lower targets for managers, and minimal billable targets for sales and administrative roles. A good agency timesheet separates delivery work from internal operations, business development, admin, and management time. That structure helps leadership review staffing pressure without penalizing roles that are not supposed to spend most of the week on client production.
A free weekly timesheet is enough when you need a simple record for one person, one client, or one short campaign. It can capture daily hours, project names, task notes, and USD billing rates for a narrow period. U.S. employers covered by the FLSA must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek.
A managed workflow becomes necessary when tracked time feeds client invoices, retainer burn-down, budget alerts, payroll review, and approval records. Everhour supports that ongoing process by letting agency teams track time with timers or manual entries, route timesheets for approval, lock completed periods, and connect task-level hours to reports, budgets, invoices, and payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
The core fields are client, campaign or project, task, person, role, date, hours, billable status, and notes. Agencies also benefit from department or service categories such as creative, account management, production, media planning, and media buying. That structure lets managers review delivery time, retainer use, project profitability, and staffing pressure without rebuilding the record in a spreadsheet.
Yes. A fixed, output-based fee is negotiated for defined deliverables without regard to agency labor time, but the agency still needs delivery-time data. Tracked hours show whether the scope was controlled, which roles carried the work, and whether the fee covered the actual staffing required. That information improves future proposals and protects margins.
Agencies should separate client delivery time from internal work, business development, administration, and management activity. Delivery time includes work for paying clients, even on retainers or fixed-fee projects. Non-billable time still belongs in the timesheet because it affects gross capacity, staffing plans, and utilization by role.
A common mistake is tracking only total hours by client. That hides which deliverables consumed the time, which role performed the work, and whether the time belonged to a campaign, retainer, revision cycle, or internal meeting. Task-level records make invoices easier to explain and give managers better evidence for scope reviews.
The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a particular timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. State wage, privacy, and employee-monitoring rules can add requirements.
Everhour Time Tracking lets agency teams log task and project hours through live timers or manual entries. Time can be tracked inside tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, and GitHub, then used for timesheets, budgets, invoices, reports, and payroll review.
Everhour Reporting turns logged time, costs, budgets, and project data into reports with columns for client, project, member, billable time, labor costs, profit, invoice status, and budget metrics. Agencies can use those reports to compare delivery effort against estimates and review margin by client or campaign.
Track client, campaign, and task hours in Everhour, then move approved timesheets into budgets, invoices, reporting, and payroll review without rebuilding agency time data.
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