Everhour gives teams tracked hours, approvals, and billing reports for cleaner client and payroll workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You use this kind of workflow to move from raw hours to billable entries, payroll review, and client invoices. A useful record connects each entry to a person, date, project, task, and billing status. For U.S. teams, rate fields normally use U.S. dollars, and the workweek boundary matters when hours also support payroll review.
The practical goal is a defensible set of hours, not just a timer total. A freelancer needs line items that explain the work. An agency needs client and project totals. An employer covered by the FLSA minimum wage or overtime provisions must keep daily hours worked and total hours worked each workweek for nonexempt workers.
A complete time and billing record separates billable and non-billable work before it reaches an invoice. A consulting entry can read: client onboarding, 2.5 hours, billable, project rate, notes included. An internal staff meeting belongs in the same reporting system if it affects utilization, but it should not flow into a client charge.
Teams also need a consistent workweek. Under the FLSA federal baseline, a workweek is a fixed period of seven consecutive 24-hour periods, and hours cannot be averaged across two or more workweeks for FLSA overtime. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than 1.5 times the regular rate.
Client billing rules and payroll rules answer different questions. A client contract can say which tasks are billable, which rates apply, and whether approvals are required before invoicing. Payroll review looks at hours actually worked, worker classification, wage rules, and the applicable workweek. Mixing those purposes creates invoice disputes and payroll errors.
Weekend and holiday work shows the difference. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law, policy, contract, or agreement applies. A client can still be charged a premium rate if the contract allows it.
A simple weekly total is enough when you need a quick invoice draft or a small project summary. A managed workflow becomes necessary when several people track time across clients, managers approve entries, billing rates vary, or payroll review depends on locked records. At that point, the system needs roles, assignments, correction rights, and approval steps.
Everhour supports that longer workflow through Team Management features such as lock rules, admin time correction, personal tracking limits, weekly capacity, approvals, roles, project assignments, team groups, and team-wide policy defaults. Those controls help teams turn individual entries into records that support billing, reporting, and payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful record includes the worker, date, project, task or work description, time spent, billable status, rate source, and approval status. For employees covered by the FLSA minimum wage or overtime provisions, employer records must also include daily hours worked and total hours worked each workweek for nonexempt workers.
Yes. Billing hours follow the client contract, scope, and rate rules. Payroll hours follow wage-and-hour requirements, worker classification, and employer policy. A non-billable internal meeting can still count as hours actually worked for payroll purposes, while a client discount can reduce invoice revenue without changing the underlying time record.
A timer can support recordkeeping only if the final record is complete and accurate. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a specific timekeeping form or system. Employers remain responsible for preserving required payroll and time records.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, including daily start and stop time cards or sheets, for at least two years. Client billing records can require longer retention when contracts, accounting policies, or tax record practices set a longer period.
Time records identify people, work patterns, projects, and sometimes sensitive business activity. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. FTC guidance says companies should collect only the sensitive personal information they need, protect it, and dispose of it securely.
Everhour Team Management gives admins lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide policy defaults. Those controls help managers review time before it feeds billing, reports, or payroll review.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports. Teams can use columns, grouping, filters, date ranges, and export formats such as CSV, Excel/XLSX, or PDF to prepare billing reviews and client-facing summaries.
Set roles, approvals, limits, and locked periods before time reaches invoices or payroll review. Everhour Team Management keeps billing workflows tied to approved records.
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