Everhour keeps billable rates tied to tracked work, while Portugal-ready invoices need precise IVA, NIF, and reporting details.
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A Portugal invoice app helps you turn billable work, products, expenses, and payment terms into a document that a Portuguese buyer can process. The finished invoice needs more than a client name and total. Portuguese VAT taxable persons must issue an invoice for each supply of goods or services and for advance payments, even if the buyer does not request one.
The practical job is to produce a clear original for the customer and keep a supplier copy for the archive. A usable invoice app should guide you through the document number, issue date, buyer and seller details, line items, IVA treatment, due date, and currency before you send anything to the client.
Portuguese VAT invoices must be dated and sequentially numbered. They must show the supplier's and taxable buyer's names, registered office or address, and Portuguese tax identification numbers. A non-taxable buyer's NIF becomes mandatory when the buyer requests it, so the app should collect that field without forcing it into every consumer invoice.
Line items need the quantity and usual description of goods or services, net price, taxable-value components, applicable VAT rates, tax due, and any reason for non-application of VAT. Portugal's mainland IVA rates are 23% standard, 13% intermediate, and 6% reduced, while autonomous-region rates can differ. The supply or payment date also belongs on the invoice if it differs from the issue date.
A Portugal-focused invoice app needs to support electronic communication of invoice data to Autoridade Tributária e Aduaneira by the 5th day of the month after issue. Businesses can report through real-time transmission, SAF-T (PT), or direct Portal das Finanças entry. The reported data includes issuer NIF, invoice number, issue date, document type, buyer NIF when included, taxable value, rates, tax amount, exemption reason if applicable, and the unique code.
Invoices and other fiscally relevant documents in Portugal must include a two-dimensional QR code and a unique document code. Taxpayers must use AT-certified invoicing software when prior-year turnover exceeds €50,000, when annualized startup turnover exceeds that amount, when they use invoicing software, or when they are required or elect to keep organized accounting.
A free invoice tool is enough for a one-off document when you already know the client details, IVA treatment, line descriptions, and payment terms. It is also suitable when you only need a draft to review before entering the final invoice in certified software, an accountant's system, or Portal das Finanças.
A managed workflow becomes necessary when hourly work, project rates, expenses, and invoice status need to stay connected. Everhour separates internal cost rates from client-facing billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task. That structure keeps the commercial calculation behind the invoice traceable before accounting handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Portuguese VAT invoice needs a sequential number and date, supplier and taxable-buyer names and addresses, NIFs where required, line-item quantity and description, net price, taxable value, IVA rate, tax amount, and exemption wording when VAT does not apply. It also needs the supply or payment date if that date differs from the issue date.
A VAT invoice is generally due no later than the 5th working day after the tax becomes chargeable. Intra-EU taxable services follow a 15th-day-of-the-next-month rule. Advance-payment invoices are due when the payment is received. Your workflow should capture the tax point before the deadline, since the due date depends on the transaction type.
A taxable buyer's NIF belongs on the invoice with the buyer's name and registered office or address. A non-taxable buyer's NIF is mandatory when that buyer requests it. A good intake step asks whether the buyer is taxable and whether a consumer requested NIF inclusion, then prints the identifier only when the rule requires it.
The invoice should show the applicable IVA rate for each taxable line and the related tax amount. Portugal's mainland rates are 23% standard, 13% intermediate, and 6% reduced. Autonomous-region rates can differ, so the buyer's location and the type of supply matter before you finalize the tax line.
A mismatch between the customer-facing invoice and the data communicated to AT creates avoidable cleanup. The reported model includes issuer NIF, invoice number, issue date, document type, buyer NIF when included, taxable value, applicable rates, VAT or stamp-duty amount, exemption reason if applicable, and the document's unique code. Those values should match the issued document.
Everhour separates cost and billable rates, so internal labor cost and client-facing revenue stay distinct. Teams can set default per-person rates, override rates on specific projects, preserve dated rate history, and price billable work by project, member, or task before turning approved work into invoice-ready totals.
Everhour can export invoices to QuickBooks Online, Xero, or FreshBooks as drafts, then show the exported invoice status, number, issue date, and amount back in Everhour. That keeps project billing records connected while final accounting and jurisdiction-specific filing stay in the accounting workflow.
Set rates, preserve dated changes, and turn approved billable work into invoice-ready totals. Everhour keeps project billing calculations connected before accounting handoff.
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