Portuguese IVA invoices need strict fields and timing. Everhour keeps billable work organized before invoicing starts.
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Use this page to prepare an invoice for a taxable supply of goods or services in Portugal, including advance payments. Portuguese VAT taxable persons must issue an invoice for each taxable supply even if the buyer does not request one, so the invoice is both a commercial document and a fiscal record.
The finished invoice should identify both parties, list the goods or services sold, show the taxable value, apply the right IVA treatment, and give the buyer a clear payment path. Portugal uses the euro, so invoice totals, deposits, expenses, and payment terms should be stated in EUR unless the contract requires a separate currency treatment.
Portuguese VAT invoices must be dated and sequentially numbered. They must show the supplier's and taxable buyer's names, registered office or address, and Portuguese tax identification numbers. A non-taxable buyer's NIF is mandatory when the buyer requests it, so ask for the buyer's tax details before sending the invoice.
Each line should state quantity, usual description, net price, taxable-value components, VAT rate, and VAT amount. Portugal's mainland IVA rates are 23% standard, 13% intermediate, and 6% reduced, while autonomous-region rates can differ. If VAT does not apply, the invoice needs the reason for non-application, not a blank tax line.
Portugal's invoicing rules extend beyond the visible total. Invoice data must be communicated electronically to Autoridade Tributária e Aduaneira by the 5th day of the month after issue, using real-time transmission, SAF-T (PT), or direct Portal das Finanças entry. Reported data includes NIF, invoice number, date, type, taxable value, rates, tax amount, exemption reason where applicable, and the document's unique code.
Invoices and other fiscally relevant documents in Portugal must include a two-dimensional QR code and a unique document code. Portuguese taxpayers must use AT-certified invoicing software if prior-year turnover exceeds €50,000, if annualized startup turnover exceeds that amount, if they use invoicing software, or if they are required or elect to keep organized accounting.
A one-off invoice maker is enough when you need a clean document for a simple sale, a small service job, or a draft you will enter into Portal das Finanças. It works best when the tax treatment is already known and you only need to assemble the fields, line items, totals, and payment terms.
A managed workflow becomes better when invoice amounts come from tracked time, project rates, billable expenses, and non-billable work that should stay off the client invoice. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Portuguese VAT taxable persons must issue an invoice for each supply of goods or services and for advance payments, even if the buyer does not request one. The invoice creates the customer's document and the supplier's archive copy, so treating informal sales as invoice-optional creates a recordkeeping gap.
The core IVA fields are the dated sequential invoice number, supplier and buyer tax details where required, quantity, description, net price, taxable value, applicable VAT rate, VAT amount, and any reason for non-application of VAT. The supply or payment date must also appear when it differs from the issue date.
A VAT invoice is generally due no later than the 5th working day after the tax becomes chargeable. Intra-EU taxable services follow a 15th-day-of-next-month rule, and invoices for advance payments are due on receipt. Set invoice dates from the transaction event, not from the day bookkeeping is reviewed.
The QR code and unique document code are easy to miss when someone builds invoices manually from a generic template. Portugal also requires invoice data communication to AT by the 5th day of the month after issue, so the document format and the reporting workflow both matter.
Portugal uses the euro, and under EU late-payment rules interest becomes payable 30 calendar days after invoice receipt if the contract does not set a payment period. Portugal's statutory late-payment rate for January 1, 2026 to June 30, 2026 is 10.15%, and the flat recovery fee is €40.
Everhour lets admins set project billing status, mark specific tasks non-billable, use custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so invoiceable work stays separate from internal work.
Everhour Billing & Invoicing turns uninvoiced billable time and expenses into client invoices, with amounts calculated from rates, time, and billable expenses while excluding non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown.
Track billable and non-billable time before invoice prep starts. Everhour gives teams project billing controls and reporting that keep client charges separate from internal work.
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