Portugal invoices require IVA details, NIFs, QR codes, and AT reporting. Everhour keeps billable work organized before invoicing.
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You use this page to create an invoice for goods, services, or an advance payment connected to Portugal. Portuguese VAT taxable persons must issue an invoice for each taxable supply and for advance payments, even if the buyer does not request one. The practical goal is a document you can send to the customer, archive as the supplier copy, and reconcile against payment later.
A VAT invoice is generally due no later than the 5th working day after the tax becomes chargeable. Intra-EU taxable services follow a 15th-day-of-next-month rule, and advance-payment invoices are due on receipt. Use the issue date, supply date, and payment terms deliberately, because those dates drive filing, collection, and late-payment follow-up.
Portuguese VAT invoices must be dated and sequentially numbered. They must show the supplier's and taxable buyer's names, registered office or address, and Portuguese tax identification numbers. A non-taxable buyer's NIF is mandatory when the buyer requests it. Each line should identify the quantity, usual description, net price, taxable value components, applicable IVA rate, and tax due.
Portugal's mainland IVA rates are 23% standard, 13% intermediate, and 6% reduced; autonomous-region rates can differ. If VAT does not apply to a line, the invoice must state the reason for non-application of VAT. Add the supply or payment date when it differs from the invoice issue date, since that detail explains the timing behind the tax point.
Portugal invoice sending is more than emailing a PDF. Businesses subject to Portuguese invoicing rules must electronically communicate invoice data to Autoridade Tributária e Aduaneira by the 5th day of the month after issue, using real-time transmission, SAF-T (PT), or direct Portal das Finanças entry. Invoices and other fiscally relevant documents in Portugal must include a two-dimensional QR code and a unique document code.
The data reported to AT includes issuer NIF, invoice number, issue date, document type, buyer NIF when included, taxable value, applicable rates, VAT or stamp-duty amount, exemption reason if applicable, and the document's unique code. Portuguese taxpayers must use AT-certified invoicing software when prior-year turnover exceeds €50,000, annualized startup turnover exceeds that amount, they use invoicing software, or they are required or elect to keep organized accounting.
A one-off invoice tool is enough when you need a single euro invoice, already know the buyer's NIF and address, have the right IVA treatment, and can handle AT communication through your existing process. Portugal uses the euro, and ordinary B2B timing falls back to 30 calendar days after invoice receipt when the contract does not set a payment period.
A managed workflow fits recurring client work, time-and-materials billing, retainers, and projects with billable and non-billable tasks. Everhour can keep project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions connected to reports for billable time, non-billable time, billable amount, and cost before you prepare the invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Portuguese VAT taxable persons must issue an invoice for each supply of goods or services and for advance payments, even if the buyer does not request one. The obligation covers the taxable person's records as well as the customer document, so the supplier keeps a copy and sends the original to the customer.
Check the sequential invoice number, issue date, supplier details, buyer details where required, NIFs, line descriptions, quantities, net prices, taxable values, IVA rates, IVA amounts, exemption wording when applicable, and supply or payment date when different from the issue date. Missing tax fields create reporting and customer-payment friction.
Invoices and other fiscally relevant documents in Portugal must include a two-dimensional QR code and a unique document code. Treat those as sending requirements, not design extras, because they connect the customer-facing document to Portugal's fiscal document controls.
Businesses subject to Portuguese invoicing rules must electronically communicate invoice data to Autoridade Tributária e Aduaneira by the 5th day of the month after issue. Accepted routes include real-time transmission, SAF-T (PT), or direct Portal das Finanças entry.
Use the contract payment period when the customer agreement sets one. If the contract does not set a payment period, EU late-payment rules make interest payable 30 calendar days after invoice receipt. Portugal's statutory late-payment rate for January 1, 2026 through June 30, 2026 is 10.15%, with a €40 flat recovery fee.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so client invoice totals start from categorized work rather than rebuilt notes.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from rates, billable time, and billable expenses. Non-billable work stays excluded, and invoiced time is marked invoiced so it does not appear again in future invoices.
Track billable work, exclude non-billable tasks, and review invoice-ready amounts before sending client documents. Everhour keeps project billing records connected to clear invoice preparation.
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