Everhour turns billable time and expenses into invoices, while Stripe handles online payment and receivables status.
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This page is for sending client invoices that can move cleanly into a Stripe payment flow. The practical job is to assemble the invoice number, issue date, due date, customer, line items, taxes, discounts, notes, and payment terms before the client receives a payment link or automatic charge. Stripe requires a Customer object, so the invoice workflow starts with a bill-to record that matches the payer.
For United States private-sector invoices, no single federal invoice form applies to ordinary business billing. Invoices act as supporting documents that show transaction amounts and income sources. Sales tax belongs in the workflow only when state and local rules require it, based on nexus, product or service taxability, customer location, and the applicable state or local rate.
A complete invoice record identifies the seller, customer, invoice number, invoice date, payment due date, service period, line-item descriptions, quantities or hours, rates, subtotals, discounts, tax treatment, total due, and payment instructions. A service line such as "Implementation support, March 1-15, 12 hours at $150 per hour" gives the client enough detail to approve the charge without asking for a timesheet.
Stripe adds payment-specific requirements after the invoice data exists. A Stripe invoice uses `send_invoice` when the customer receives payment instructions, and that method requires either `days_until_due` or a `due_date`. A `charge_automatically` invoice charges the customer's default payment source. Stripe also limits an invoice to 250 invoice items, so high-volume billing should group related work before sending.
Stripe's Hosted Invoice Page gives the customer a payment page where they can view invoice details, see the amount and status, pay with enabled payment methods, and download invoice and receipt PDFs. The hosted page URL expires 30 days after the due date, or 30 days after finalization if no due date exists, with a 120-day maximum window.
Stripe Tax can calculate sales tax, VAT, and GST when tax settings, customer location, product tax code, and price tax behavior are configured. For a United States invoice, sales and use tax is state and local, not a national VAT or GST regime. California generally taxes retail sales of tangible personal property and only some service or labor charges, while Texas defines 16 broad categories of taxable services.
A one-off invoice app is enough when you need a polished invoice, a Stripe payment page, and a record of whether the client paid. It also fits small projects where the line items are already known and no one needs approvals, time review, or project profitability reporting before billing.
A managed workflow matters when tracked time, expenses, fixed-fee project amounts, client defaults, taxes, discounts, and invoice status need to stay connected. Everhour Billing & Invoicing converts billable time and expenses into invoices, excludes non-billable work, supports client settings and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status details visible back in Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. A Stripe Invoicing integration creates or looks up a Customer and uses that customer ID when creating the invoice. The customer record matters because Stripe uses it for billing details, tax location inputs, payment methods, and invoice delivery.
Yes. Stripe invoices support `send_invoice` for emailed payment instructions and `charge_automatically` for charging the customer's default payment source. A `send_invoice` workflow must include either `days_until_due` or a `due_date`, while automatic collection depends on a usable default payment source.
No. The United States does not use a national VAT or GST invoice regime, and there is no United States VAT/GST registration number for invoices. Sellers that make taxable sales may need state-level sales-tax registration, such as a seller's permit or sales-tax account, where state rules require it.
Payment reconciliation should follow Stripe invoice lifecycle events such as `invoice.finalized`, `invoice.sent`, `invoice.paid`, `invoice.payment_failed`, `invoice.voided`, and `invoice.marked_uncollectible`. The paid event confirms collection, while failed, voided, and uncollectible events require follow-up before revenue or receivables records are treated as settled.
Stripe Tax calculates tax from configured seller tax settings, customer tax settings and location, product tax code, and price tax behavior when the invoice finalizes. United States service taxability still depends on state-specific rules and the service type, so the invoice setup must reflect the correct tax category and location.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable tasks. Invoice drafts can include client defaults, taxes, discounts, payment terms, custom line items, notes, and line-item grouping before the invoice moves into payment collection.
Everhour exports invoices to QuickBooks Online, Xero, or FreshBooks as drafts and shows exported invoice status, invoice number, issue date, and amount back in Everhour. That keeps billing reports tied to the accounting record after the invoice leaves the time-tracking workflow.
Track billable work, expenses, client terms, and invoice status in one workflow. Everhour turns approved project records into client-ready invoices with less manual rebuilding before payment collection.
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