Everhour manages billable rates and invoicing workflows, while Portugal requires IVA invoices with strict tax and reporting details.
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Invoice software for Portugal should help you prepare invoices for taxable supplies of goods or services, including advance payments. Portuguese VAT taxable persons must issue an invoice for each taxable supply, even when the buyer does not request one. A standard workflow starts with the seller, buyer, invoice date, sequential number, line items, taxable value, IVA rate, IVA amount, and payment terms.
Portugal uses the euro, so invoice totals should be clear in EUR unless a commercial arrangement requires another currency record. For ordinary B2B timing, EU late-payment rules make interest payable 30 calendar days after invoice receipt if the contract does not set a payment period. Portugal's statutory late-payment rate for January 1 to June 30, 2026 is 10.15%, with a €40 flat recovery fee.
Portuguese VAT invoices must be dated and sequentially numbered. They must show the supplier's and taxable buyer's names, registered office or address, and Portuguese tax identification numbers. A non-taxable buyer's NIF becomes mandatory when the buyer requests it. The document should also preserve an original for the customer and a copy for the supplier archive.
Line items need enough detail for tax and commercial review: quantity, usual description, net price, taxable-value components, applicable VAT rates, VAT due, and any reason for non-application of VAT. Portugal's mainland IVA rates are 23% standard, 13% intermediate, and 6% reduced. Autonomous-region rates can differ, so the invoice setup must match the place and type of supply.
Portugal requires businesses subject to Portuguese invoicing rules to electronically communicate invoice data to Autoridade Tributária e Aduaneira by the 5th day of the month after issue. That communication can use real-time transmission, SAF-T (PT), or direct Portal das Finanças entry. Reported data includes issuer NIF, invoice number, issue date, document type, buyer NIF when included, taxable value, rates, tax amount, exemption reason if applicable, and the unique code.
Invoice software also has to respect Portugal's document controls. Invoices and other fiscally relevant documents must include a two-dimensional QR code and a unique document code. Portuguese taxpayers must use AT-certified invoicing software if prior-year turnover exceeds €50,000, if annualized startup turnover exceeds that amount, if they use invoicing software, or if they are required or elect to keep organized accounting.
A free or simple invoice tool works for an occasional document when you already know the buyer details, IVA treatment, due date, and required invoice fields. It becomes fragile when several people bill time to the same client, rates change by person or project, and uninvoiced work has to be matched back to tasks without double billing.
Everhour fits the managed workflow when billable time drives the invoice. It separates internal cost rates from client-facing billable rates, supports default per-person rates and per-project overrides, and preserves dated rate history. Billable projects can be priced by project, member, or custom task rate, so invoice amounts follow the commercial agreement instead of a manually rebuilt spreadsheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Portugal uses IVA, the Portuguese VAT system. A Portuguese invoice should show the applicable VAT rate and VAT amount when VAT applies, or the reason for non-application of VAT when the supply is exempt or outside the tax charge. Mainland IVA rates are 23%, 13%, and 6%, while autonomous-region rates can differ.
A Portuguese VAT invoice must show the supplier's name, registered office or address, and Portuguese tax identification number. It must also show the taxable buyer's name, address, and NIF where required. For a non-taxable buyer, the NIF is mandatory when that buyer requests it.
Businesses subject to Portuguese invoicing rules must electronically communicate invoice data to Autoridade Tributária e Aduaneira by the 5th day of the month after issue. The transmission can use real-time reporting, SAF-T (PT), or direct Portal das Finanças entry, depending on the business setup.
Portuguese taxpayers need AT-certified invoicing software when prior-year turnover exceeds €50,000, when annualized startup turnover exceeds that amount, when they use invoicing software, or when they are required or elect to keep organized accounting. This certification trigger is separate from the invoice's client-facing appearance.
A wrong or missing invoice number, NIF, VAT rate, taxable value, exemption reason, QR code, or unique document code can break the link between the customer invoice and the data reported to AT. The safest process treats the fiscal fields as required data before the invoice reaches the customer.
Everhour separates cost and billable rates, so internal labor cost and client-facing invoice value stay distinct. Teams can use default per-person rates, per-project overrides, dated rate changes, and project, member, or custom task rates to keep billable work aligned with the client agreement.
Everhour can generate invoices from uninvoiced billable time and expenses, then mark that time as invoiced so it does not appear again in a later invoice. Invoice data can be grouped by project, task, person, date, or other available breakdowns before export to QuickBooks Online, Xero, or FreshBooks.
Track time, apply the right billable rates, and create invoices from approved work. Everhour keeps rate history, project pricing, and invoiced time connected for cleaner client billing.
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