Everhour tracks advertising work by client, project, task, and role, so agency hours can support billing and profitability review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Advertising agencies sell work across advice, creative services, account management, production, media planning, and media buying. A useful timesheet shows where time went by client, campaign, project, deliverable, role, and person. That structure gives account leads a clear view of pitch work, strategy, creative rounds, production tasks, and launch support without turning every entry into a long memo.
The practical goal is a weekly record that supports billing, scope review, and staffing decisions. For a media launch, one designer might log concept revisions, one strategist might log audience research, and one account manager might log client review time. Each entry needs a date, person, task, project, client, and hours worked, with comments only when they explain the work well enough for review.
Agency compensation can be output-based, input-based, outcome or performance-based, or hybrid. Hourly-rate work depends on staff position, hours per position, and hourly rate by position. Fixed-price work still needs time records because a negotiated fee for defined deliverables stays constant even when the agency spends more hours than planned.
Rate-based pricing remains a central advertising benchmark, and billing-rate comparisons often depend on role, department, agency size, and region. A timesheet that groups work by role and project helps managers compare actual time against the model used to price the engagement. For a fixed-fee social campaign, tracked hours show whether creative revisions, media coordination, or account management consumed the margin.
A single weekly number hides the difference between billable client work, internal meetings, new business, and rework. Advertising teams need entries that reflect how the work happened, especially when hybrid schedules split collaboration and execution. In-person time often centers on pitches, client immersions, launches, and cross-discipline ideation, while delivery work can continue across hybrid execution days.
The common mistake is treating the timesheet as payroll-only data. For U.S. covered employers, FLSA records for employees covered by minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. Agency managers also need project and deliverable detail, because client billing, retainer burn, and scope control require more than attendance totals.
A one-off timesheet is enough when you need a clean weekly summary for a small project, a freelancer handoff, or a quick client backup file. It should capture dates, clients, projects, tasks, role-based rates where relevant, daily hours, weekly totals, and approval status. That gives you a usable record without forcing a full operating process.
A managed workflow fits agencies that track many clients, retainers, roles, and deliverables at once. Everhour Time Tracking captures task and project hours through live timers or manual entries, including inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Those entries can feed timesheets, reporting, budgeting, invoicing, and payroll review, with approvals, reminders, locked periods, and timer rules.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
An advertising agency timesheet should include the date, team member, client, project, deliverable or task, role, hours worked, billable status, rate where applicable, and approval status. For U.S. covered nonexempt employees, employer records must also include hours worked each workday and total hours worked each workweek.
A fixed-price agency engagement sets one negotiated fee for defined deliverables, regardless of actual time spent. Timesheets show whether the scope stayed profitable. If a concept round, launch plan, or production task takes more time than expected, the record gives account and finance teams evidence for scope control, future pricing, and staffing plans.
Role-based rates matter when the agency bills by hourly rate, benchmarks labor, or reviews profitability by staff mix. The core hourly inputs are staff position, hours per position, and hourly rate by position. Even on fixed-fee work, separating strategist, designer, production, media, and account time helps managers see which part of the engagement consumed the budget.
Hybrid agency work should be recorded by work performed, client, project, and date, not only by office location. In-person sessions for pitches, client immersions, launches, and ideation can be tagged as collaboration-heavy work. Execution tasks should still connect to deliverables, because billing and profitability depend on the work output, not the desk location.
The common payroll mistake is averaging hours across workweeks. Under the FLSA, a workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, and covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at at least 1.5 times the regular rate.
Everhour Time Tracking lets agency teams record task and project hours through live timers or manual entries, including inside supported project tools. Entries can flow into timesheets, reports, budgets, invoices, and payroll review, while admins use approvals, locked periods, reminders, and timer rules to keep weekly records controlled.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports. Agency managers can group and filter by client, project, member, billable time, labor costs, budget metrics, and invoice status, then export reports as CSV, Excel/XLSX, or PDF for finance review or client backup.
Track client, project, task, and role-based time before the invoice or payroll review starts. Everhour gives advertising teams controlled timesheets that connect daily work to billing, budgets, and approvals.
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