Everhour tracks task and project hours for research teams that need cleaner grant, client, and payroll records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Researchers usually need more than a daily total. A useful record shows the grant, client, project, study, task, and role connected to the time. A lab coordinator may record subject scheduling, protocol work, data management, and project meetings under different awards. A contract researcher may split the same week across client analysis, internal review, and materials documentation.
The practical goal is a usable time trail. Sponsored research needs records that support salary and wage charges based on work performed. Client research often needs direct labor hours tied to fixed hourly rates and labor categories. Nonexempt research staff also need daily hours worked and total hours worked each workweek when FLSA recordkeeping applies.
A strong research time entry names the person, date, project, task, time spent, and funding or billing category. For client work, add the client, labor category, billable status, and rate basis in U.S. dollars when the work is billed in the United States. For sponsored work, connect the entry to the award or cost objective that received the benefit of the work.
A sample entry can be simple: 2.5 hours for protocol revision on Grant A, 1.0 hour for subject coordination on Grant B, and 1.5 hours for client data analysis under a senior researcher labor category. The entry gives finance, project leads, and reviewers enough context to separate award work, client work, and internal activity.
Academic effort reporting and client billing use different lenses. Federal award personnel records must reasonably reflect total compensated activity, up to 100% of compensated activities. For institutions of higher education, salary records may use percentage distributions because research, teaching, service, and administration often overlap during the same workweek.
NIH budgets use person-months for effort. Senior/key personnel named on an NIH award must devote measurable effort, and "zero percent" or "as needed" does not qualify. A named PD/PI or senior/key person generally needs prior approval for a continuous absence of three months or more, withdrawal from the project, or a cumulative 25% reduction in approved effort.
A one-off total works for checking this week's time or preparing a simple client summary. It is enough when one researcher needs a clean export for a single project, a short consulting engagement, or a quick reconciliation against a calendar. The record still needs enough detail to show the work performed and the project that received the benefit.
A managed workflow becomes necessary when research time feeds payroll review, award allocation, client billing, budgets, or approvals. Everhour Time Tracking lets researchers use timers or manual entries against tasks and projects, then sends those hours into timesheets, reports, budgets, invoices, and payroll review. Admin controls can support approvals, locked periods, reminders, and timer rules.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A research time entry should include the date, person, project, task, time spent, funding source or client, and billable status when billing applies. Contract research also needs the labor category and rate basis. Sponsored research records should connect the work to the award, direct or indirect work, or another cost objective that received the benefit.
Faculty effort on U.S. federal awards does not always require a precise hour-by-hour assessment. Federal rules allow institutional salary records for higher education to reflect intermingled research, teaching, service, and administration as percentage distributions. Nonexempt research staff still need daily hours worked and total hours worked each workweek when FLSA recordkeeping applies.
Budget estimates made before work is performed do not by themselves support federal salary charges. They can support interim accounting only if the institution adjusts final charges through an after-the-fact review. Final records need to reflect the work performed and support allocation across awards, direct and indirect work, and other cost objectives.
Contract researchers should track direct labor hours by client, project, task, and labor category. Time-and-materials contracts bill services from direct labor hours at specified fixed hourly rates, while materials are paid at actual cost. A vague weekly total creates billing questions because it does not show which work connects to the agreed rate category.
Weekend research hours do not automatically create FLSA overtime by themselves. Under the federal baseline, covered nonexempt employees must receive overtime pay at not less than one and one-half times the regular rate for hours worked over 40 in a fixed 168-hour workweek, unless an exemption applies. State law, policy, or contract terms can add requirements.
Everhour Time Tracking captures research hours through live timers or manual entries against tasks and projects. Those entries can feed timesheets, reporting, budgeting, invoicing, and payroll review, with admin controls for approvals, locked periods, reminders, and timer behavior.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports. Research teams can group or filter entries by project, client, member, task, billable time, labor costs, invoice status, and other available columns, then export reports in CSV, Excel/XLSX, or PDF.
Track approved research hours by project, task, and funding source. Everhour connects timers, manual entries, approvals, and locked periods into a cleaner record for billing, budgets, and payroll review.
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