Everhour supports time tracking and approval workflows for teams that need Xero-ready billing records from project hours.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A time tracking app for Xero helps you collect billable project hours before they become accounting data. The practical job is simple: record who worked, which client or project the work belongs to, the date, the task, the billable status, and the rate. Xero handles the accounting record, but the time record has to be complete before an invoice line can be trusted.
For U.S. teams, time records may also support wage-and-hour review. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. It does not require a specific timekeeping system, so a complete and accurate digital workflow can work when it preserves the needed daily and weekly detail.
Xero invoices are contact-based records with line items, dates, currency, totals, tax, amount due, and amount paid. A billable time entry usually becomes a line item with a description, quantity, unit amount, account code, and tax type. In that structure, quantity represents the billable time, unit amount represents the rate, and the line amount follows quantity times unit amount, adjusted for any discount.
The useful decision is how much detail each invoice line should show. A single line for "Design services, 12 hours at $125" keeps the invoice short. Separate lines by project phase, consultant, or work type give the client better review detail and make account coding cleaner in Xero. U.S. users normally enter rates and invoice amounts in USD unless the client or Xero invoice uses another currency code.
The integration boundary matters. Xero clients sync into Everhour, Everhour projects can be assigned to those clients, and invoices built from billable hours and expenses can be copied back to Xero as draft invoices. After that handoff, the invoice follows Xero's status model, including DRAFT, SUBMITTED, AUTHORISED, PAID, VOIDED, and DELETED.
This workflow avoids maintaining client records twice, but it does not remove review. Check the client, account code, tax type, issue date, due date, currency code, and line descriptions before authorizing the invoice in Xero. Everhour can show the current invoice status, number, issue date, and amount after export, which helps you confirm the accounting record without treating raw timer data as the final invoice.
A one-off tool is enough when you need to total a few time entries, create one invoice draft, or reconcile a small client job. It works best when the same person tracks the work, reviews the hours, and handles the Xero invoice. The risk grows when multiple people edit entries, submit late time, change billable status, or split work across projects.
A managed workflow fits teams that need approvals before billing or payroll review. Everhour Timesheets collect weekly project hours and working hours, then let managers approve, reject, partially approve, and lock submitted time. That approval trail gives the person creating a Xero invoice cleaner source data before billable hours become draft accounting records.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Xero stores accounting records, invoice lines, contacts, payments, and statuses. A time tracking app records the work before it becomes billable accounting data. The clean workflow keeps task hours, billable status, rates, and approvals in the time system, then sends reviewed invoice lines to Xero for accounting, authorization, and payment tracking.
The key fields are client, project, task or work description, worker, date, billable status, quantity of time, rate, and any expense detail included on the invoice. Xero also needs invoice fields such as contact, issue date, due date, currency code, account code, tax type, subtotal, tax, total, amount due, and amount paid.
Yes. In the Everhour and Xero workflow, billable hours and expenses can be used to create an invoice in Everhour and copy it to Xero as a draft invoice. Draft status matters because accounting review still happens in Xero before the invoice moves to statuses such as AUTHORISED or PAID.
The common mistake is treating tracked time as invoice-ready before review. Missing client assignments, vague descriptions, wrong billable status, outdated rates, or incorrect tax types create invoice lines that look complete but fail accounting review. A short approval step before export catches those issues earlier than editing a draft invoice after it reaches Xero.
U.S. payroll review needs daily and weekly hour detail for employees covered by the FLSA minimum wage or overtime provisions. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Payroll records must be preserved for at least three years, and basic time and earnings records for at least two years.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time. That workflow gives the billing owner reviewed hours before creating invoices from billable time and expenses for export to Xero as draft invoices.
Everhour's Xero integration shows synced invoice status details on the Everhour invoices page, including status, invoice number, issue date, and amount. That gives teams a quick way to confirm whether an exported invoice has moved beyond draft review in Xero.
Track weekly hours, approve submitted timesheets, then create cleaner Xero draft invoices from reviewed billable work. Everhour gives teams a stronger approval path before billing.
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