Shared time records need clear review rules. Everhour turns team hours into reports, approvals, and billing-ready data.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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A collaborative timesheet app helps a team collect time in one place instead of trading spreadsheets, chat messages, and late corrections. The practical result is a weekly record by person, project, client, task, date, and work category. For U.S. employers covered by the FLSA, records for nonexempt workers must include hours worked each workday and total hours worked each workweek.
Team review matters because one missing entry can distort payroll, billing, and project reporting. A useful shared timesheet shows regular work, billable work, non-billable work, time added manually, and submitted totals. Managers need enough detail to approve time without rewriting the employee's record. Employees need a simple way to correct a mistaken task, date, or client before the period closes.
Collaboration fails when everyone can change anything at any time. A clean setup gives employees control over their own draft entries, then routes submitted time to a manager for review. The manager checks missing days, unusually high totals, incorrect project codes, and entries added after the fact. Approved time should stay protected so payroll and billing reports do not keep changing.
Access rules should match the work. A project lead may need project totals, while HR or accounting needs person-level weekly totals. Client-facing teams often need billable and non-billable time separated before invoices go out. U.S. teams should also keep retention in mind: payroll records must be preserved for at least three years, and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years.
A collaborative timesheet needs more than a name and a total. Core fields include employee, date, project, client, task, start and stop time or duration, billable status, notes, submission status, and approver. U.S. payroll review also needs daily hours and weekly totals for covered nonexempt employees, because FLSA overtime is based on hours worked over 40 in a fixed 168-hour workweek.
A practical weekly entry set looks like this: Monday, 6 hours on Client A implementation, 1.5 hours on internal planning, and 0.5 hours on admin. That structure lets the team split invoiceable work from internal work and still see the full day. Weekend or holiday work should be recorded as worked time, but the FLSA does not require premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime or another rule applies.
A free weekly tool is enough when you need a quick shared total, a one-off review, or a simple export for a small team. Before choosing a permanent workflow, the same tool can help the team agree on projects, clients, tasks, and approval roles. The limit appears once hours need to feed invoices, budgets, payroll review, or recurring management reports.
A managed workflow connects those pieces. Everhour can collect time from standalone projects or supported tools, then send logged time into reports, budgets, utilization views, billing, and timesheet approvals. That gives managers one reporting layer instead of separate spreadsheets for each project. The long-term gain is fewer manual handoffs between tracked work, approved time, and business reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A collaborative timesheet app lets more than one role work with the same time records. Employees enter or submit time, managers review and approve it, and accounting or operations uses the approved data for payroll, billing, or reporting. Strong collaboration includes role-based access, comments or notes, status changes, locked approved periods, and shared reports.
Timers fit work that happens at a desk, inside tasks, or across client projects during the day. Manual entries fit work logged after the fact, field work, or corrections. The most reliable setup allows both, while showing the entry method. Reconstructed timesheets tend to lose detail, especially when employees wait until the end of the week.
Approvals should confirm the person, date, project, task, billable status, and total hours before the time becomes final. Payroll review needs daily and weekly totals for covered nonexempt employees. Billing review needs client, project, rate, and billable status. A manager should reject or return unclear entries before exporting invoices or payroll reports.
Yes, if the records are complete and accurate. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require one specific timekeeping form or system. Records for employees covered by minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek.
Yes. Time records can contain personal information, work patterns, locations, notes, and manager comments. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. FTC guidance says companies keeping sensitive personal information about employees should collect only what they need, protect it, and dispose of it securely.
Everhour Reporting turns submitted time into customizable reports with more than 45 columns, filters, grouping, date ranges, and exports. Managers can review time by member, project, client, billable status, labor cost, budget metric, or invoice status, then download reports as CSV, Excel/XLSX, or PDF.
Everhour Timesheets let users submit weekly project hours or working hours for review. Managers can approve, reject, or partially approve submitted time, and submitted or approved entries stay locked unless the workflow sends them back for correction.
Use Everhour to collect approved hours across projects, group them into customizable reports, and export billing or payroll-ready data without rebuilding timesheets by hand.
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