Everhour tracks actual work hours against tasks and projects, while time blocking gives your week a clear plan.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to turn an open calendar into usable work blocks: focused tasks, meetings, admin work, breaks, and follow-up time. The practical output is a schedule you can follow, then compare against the time you actually spend. That comparison matters because a block is only a plan until someone records actual work against a task, project, client, or internal category.
A strong weekly layout uses blocks for the commitments that already exist, then protects realistic focus periods for work that needs concentration. It also leaves space for handoffs and corrections. Packed calendars create clean-looking plans and poor records, because people shift work, pause for questions, and finish tasks outside the original block.
Each block needs enough detail to explain the work later: date, start time, end time, work label, and the related project, client, or task. Team schedules also need a clear billable or non-billable label when hours affect invoices, budgets, or utilization. U.S. rate and billing fields normally use U.S. dollars, since U.S. coins and currency are legal tender for debts, public charges, taxes, and dues.
The workflow has three steps. First, place the block before the work starts. Second, track the actual time as work happens or enter it after the work is done. Third, reconcile the difference while the details are fresh. A useful schedule shows both planned time and actual time, so a postponed meeting or shorter task does not silently distort invoices, budgets, or weekly totals.
Planned blocks should never replace actual time records for employee work. The FLSA requires covered employers to keep accurate records for nonexempt workers, and records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. The federal rule allows any complete and accurate timekeeping method, so the format matters less than the accuracy of the record.
Overtime review also needs actual hours, not calendar intentions. Under the federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed, regularly recurring 168-hour workweek at not less than one and one-half times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes. State wage, overtime, privacy, employee-monitoring, policy, or contract rules can add requirements.
A one-off weekly plan is enough for a freelancer organizing personal focus time, a manager sketching capacity, or a small job that does not need approval, invoicing, or payroll review. Use it to decide where work should fit, then keep the actual time clear. The risk starts when people reuse planned blocks as final records, especially across multiple clients, projects, or pay periods.
A managed workflow matters once tracked time feeds billing, budgets, invoices, payroll review, or compliance records. Everhour Time Tracking captures task and project hours through timers or manual entries, works inside common project tools, and sends those entries into timesheets, reports, budgets, invoicing, and payroll review. Admin controls add approvals, locked periods, reminders, and automatic timer stop rules, so the work plan becomes a controlled time workflow.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Time blocking plans future work on a calendar. Time tracking records time actually spent after work starts. A block can guide the day, but the final record should reflect the task, project, client, and actual duration. Keeping both values visible helps you see over-planning, interruptions, and tasks that consistently take longer than expected.
Use scheduled blocks as planned time only. For employee records, actual hours worked control the timesheet, including start/stop evidence or other complete and accurate detail. Covered employers under the FLSA must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek for employees covered by minimum wage or overtime provisions.
Use the fixed workweek, not a rolling calendar view. Under the FLSA federal baseline, covered nonexempt employees receive overtime for hours worked over 40 in a fixed, regularly recurring 168-hour workweek at not less than one and one-half times the regular rate. Saturday, Sunday, holiday, or rest-day work does not create a federal premium by itself unless weekly overtime is triggered or another law or agreement applies.
Use labels that match how you invoice and review work: client, project, task, billable status, and a short note explaining the deliverable. A vague block such as admin work forces cleanup later. For U.S. billing, rate and amount fields normally use U.S. dollars, and the billed entry should match the time actually spent.
A calendar block by itself lacks the reliability needed when actual work changes during the day. The FLSA does not require a specific timekeeping system, but covered employers must keep complete and accurate records for nonexempt workers. Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily time cards or sheets, for at least two years.
Everhour Time Tracking lets users record task and project hours with a one-click timer or a manual entry after the work is done. Entries can feed timesheets, reporting, budgeting, invoicing, and payroll review, while admins use approvals, locked periods, reminders, and timer rules to control the workflow.
Everhour Reporting turns logged time, budgets, costs, and project data into custom reports grouped by client, project, task, or team member. Reports can use filters, date ranges, and more than 45 columns, then download as CSV, Excel/XLSX, or PDF for billing review or archive work.
Track task and project hours with timers or manual entries, approve timesheets, and lock periods before billing or payroll review. Everhour turns planned work into defensible time records.
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