Everhour Reporting turns tracked client work into organized reports for billing review, project follow-up, and export-ready records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A client time report gives a client a clear view of the work completed during a billing period. It usually groups hours by project, task, person, date, or service line, then separates billable and non-billable time. The goal is a report the client can review without asking for a second spreadsheet or a long email explanation.
Use the report before invoicing, during retainer reviews, or after a project milestone. A good template gives you enough structure to show the work behind the charges while keeping internal notes, payroll details, and unrelated project data out of the client-facing file.
Start with the client name, project name, billing period, report date, currency, and the person or team preparing the report. Each time line should include the work date, task or service description, tracked hours, billable status, hourly rate if applicable, and line total. U.S. client billing fields normally use U.S. dollars.
Keep approval notes separate from work descriptions. A report can show that time was reviewed without exposing every internal comment. For employee records, covered employers under the FLSA must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. Client reports can support billing, but they do not replace payroll recordkeeping.
Client reports fail when they show either too little detail or too much raw activity. A line such as "Development, 12 hours" is hard to approve. A line such as "June 3, API endpoint testing, Project Phoenix, billable, 3.25 hours, $125 rate" gives the client enough context to connect the hours to delivered work.
Group the report around the way the client buys work. A retainer client may need totals by service category and remaining budget. A time-and-materials client may need task-level detail with billable rates. A fixed-fee client may need hours by phase without a rate column, especially if the report supports progress review rather than direct invoicing.
A template is enough for a one-time client update, a small freelance invoice, or a quick review of last week's hours. It works best when the source data is already clean and the client only needs a summary. Manual cleanup becomes risky when several people track work across projects, clients, and billing periods.
A managed workflow gives you tracked time, approvals, reporting, and exports from the same source. Everhour Reporting can group, filter, format, and export client time data, so the report reflects approved work instead of reconstructed notes. That matters when billing, payroll review, and project profitability all depend on the same hours.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A client time report should include the client name, project, billing period, report date, task or service description, work date, hours, billable status, rate when billing hourly, and total. Add preparer or approver details when the client expects reviewed time. Keep internal payroll notes and private employee data out of the client-facing version.
A client time report explains the hours behind the charge. An invoice requests payment. The report can feed an invoice by listing billable hours, rates, and totals, but it usually includes more operational detail than the invoice itself. Many teams send the report as backup for a time-and-materials invoice.
Non-billable hours belong in the report when they explain project effort, retainer usage, or work completed at no charge. Hide them when the client only needs billable support for an invoice. Label the status clearly, because mixing billable and non-billable hours without a separate column creates avoidable billing disputes.
A client report can support review, but it is not a complete payroll record by itself. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Payroll records must be preserved for at least three years, and basic time and earnings records for at least two years.
PDF works well for a final client-facing copy because formatting stays stable. CSV or Excel/XLSX works better when the client wants to filter, sort, or reconcile hours internally. Use one summary page for approval and keep the detailed export available when the client asks for line-level support.
Everhour Reporting lets teams build client reports with 45+ columns, filters, grouping, date ranges, and formatting. Reports can include fields such as client, project, task, member, comments, billable time, labor costs, profit, invoice status, and budget metrics, then export to CSV, Excel/XLSX, or PDF.
Turn approved time into grouped, filtered, export-ready reports. Everhour Reporting keeps client billing records connected to project hours, budgets, and invoice review.
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