Everhour captures client project time for billing, while accurate billable-hour tracking keeps invoices clear and defensible.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to turn work time into a client billing record, not to build a payroll policy. For client-service work, the useful record connects each entry to a customer, project, task, and person. That structure lets you invoice by total project hours, task hours, staff hours, a daily rate, or a fixed project fee without rebuilding the record later.
A clean entry answers four questions: which client received the work, which project it belongs to, which task was performed, and who did it. Add a billable or non-billable status before the invoice review. That one field prevents internal admin, rework, or excluded scope from sliding into a client charge by accident.
Start by setting up the project name, customer, and billing method. A project-hour arrangement needs an hourly rate because the invoice charge comes from logged project hours. A task-hour setup needs clear task names because the charge follows each task group. A staff-hour model needs the right person on every entry because different users can carry different billing rates.
Daily-rate projects work differently. They record time in full-day or half-day units, and invoice quantities show days instead of hourly line items. Only one time entry belongs to each user for each day in that model, so the daily note has to describe the work clearly. Fixed-fee work still benefits from tracking because logged hours show margin pressure and scope drift.
The common mistake is treating every project entry as client-chargeable. Discovery calls, client-approved production work, and revision rounds inside scope belong in the billable review. Internal planning, training, duplicated effort, or time outside the agreement usually needs a non-billable flag unless the contract says otherwise. The billing rule should be applied before invoice drafting, not after the client questions the total.
Use invoice grouping to match the client's level of detail. One project line works for a simple retainer summary. Individual entries give the most detail, but they can make a large invoice harder to read. Grouping by tasks, users, or both tasks and users gives clients a clearer view of where time went without exposing every timer note.
A free one-off tracker is enough when you need to reconstruct a small invoice from a short list of entries. It works for a single client, a single project, and a simple hourly rate. That approach breaks down when several people log time, the client budget matters, or billable and non-billable work need review before an invoice leaves the business.
A managed workflow keeps the record alive from the first timer entry through approval and billing. Everhour Time Tracking lets teams capture task and project hours with timers or manual entries, use tracking inside supported project tools, and feed approved time into timesheets, reporting, budgeting, invoicing, and payroll review. Locked periods, reminders, approvals, and timer rules reduce late edits and missing entries.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful billable time entry includes the customer, project, task, user, date, time amount, billing status, and a short work note. The billing status matters because it separates client-chargeable work from internal or excluded time. For hourly work, the entry also needs to connect to the right billing rate through the project, task, or staff setup.
Invoice detail should match the client relationship and contract. A single project line is enough for a simple summary invoice. Entry-level detail works for clients that audit every charge. Task, user, or task-and-user grouping gives a middle path by showing where time went without turning the invoice into a long activity log.
Fixed-fee projects still need time tracking when you want to compare effort against the agreed fee. The client charge may stay fixed, but logged hours show whether the work is profitable and whether the scope is expanding. Keep the billing method separate from the tracking habit so internal margin review stays accurate.
Non-billable time includes work the client should not be charged for under the agreement, such as internal admin, duplicate work, training, or tasks outside approved scope. Contract terms control the final decision. Mark the entry as non-billable at the time of review so the invoice total does not rely on memory.
Daily-rate work should be recorded in day units, usually full days or half days, instead of hourly quantities. The invoice quantity then shows days. Since one user has one time entry per day in this model, the note should summarize the client work performed during that day and support the rate charged.
Everhour Time Tracking captures task and project hours through live timers or manual entries, including work logged inside supported project tools such as Asana, ClickUp, Jira, GitHub, Trello, and others. Those entries feed timesheets, reporting, budgeting, invoicing, and payroll review, with approvals and locked periods available before billing.
Track client work in Everhour, review approved task and project hours, and move clean time records into billing workflows with less re-entry and cleaner client billing.
14-day free trial · No credit card · Cancel anytime
