Everhour tracks task and project hours, while internal initiatives need clear records for cost, capacity, and progress.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
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You came to record hours for initiatives such as systems upgrades, process improvements, training programs, admin projects, or product work that does not become a client invoice. Internal-project tracking should answer three questions: where the team spent time, how actual effort compares with the plan, and which work is consuming capacity. That record supports budget control, staffing decisions, and realistic planning for the next initiative.
For U.S. teams, internal project records can sit alongside wage-and-hour records, but they do not replace payroll obligations. Covered employers under the FLSA must keep accurate records for employees covered by minimum wage or overtime provisions, including hours worked each workday and total hours worked each workweek for nonexempt workers. The app can use any complete and accurate method; the FLSA does not require a specific format.
A useful internal record starts with a named initiative, work package or task, person, date, duration, and category. Add planned hours when a manager has an estimate, plus an internal labor cost rate when the team wants cost visibility. A practical labor budget uses estimated hours multiplied by the internal labor cost rate, then non-labor costs sit in a separate budget line.
A software operations project might log Monday, 3 hours, "SSO rollout, access-mapping task, IT admin," and Wednesday, 2 hours, "SSO rollout, test plan review, security lead." Entries like these let managers compare planned hours with reported actual hours without mixing payroll hours, meeting notes, and project status into one field.
The biggest mistake is hiding non-client work under generic admin labels. Internal meetings, training, business development, process cleanup, and system maintenance use capacity even when they produce no invoice. Track billable and non-billable time in the same reporting structure, then separate client work, internal project work, and ordinary overhead with clear categories. That split makes resource utilization visible across all work, while billable utilization stays limited to revenue-generating client work.
Internal-project time also belongs near the budget. PMI frames project cost management as planning, estimating, budgeting, managing, and controlling costs. GAO cost-estimate management calls for updating estimates with actual data as it becomes available and analyzing variances. A time record that maps hours to defined tasks or work packages gives managers the actual effort needed to revise estimates, reduce scope, or reassign people before the project drifts.
A one-off tracker is enough when one person needs a clean weekly total for a short internal task, a manager needs a quick estimate check, or a small team wants to reconstruct effort after a sprint. Keep the scope narrow: project name, task, date, hours, person, and category. Export or save the result before it becomes the only record.
A managed workflow becomes necessary when internal projects run across departments, budgets, and reporting periods. Everhour Time Tracking can capture task and project hours with timers or manual entries, including inside supported project tools, then feed timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules so internal effort becomes a durable system of record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Each entry should include the initiative or project name, task or work package, person, date, hours, and a category that separates client work, internal project work, and overhead. Add planned hours or an internal labor cost rate when the team needs budget visibility. Keep notes factual and brief so the record explains the work without collecting unnecessary personal information.
Use a small set of clear categories instead of creating a new label for every activity. Common internal categories include administration, training, internal meetings, systems work, process improvement, and business development. The goal is to show capacity and cost patterns across all work, including billable and non-billable time, without making reports hard to read.
Use the internal labor cost rate that matches the report's purpose. A role-based or team average rate works well for planning and budget comparison because it avoids exposing individual pay in shared project reports. The basic labor-cost estimate is estimated hours multiplied by the internal labor cost rate, with non-labor costs tracked separately.
Project labels do not decide federal overtime. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the employee's regular rate of pay. Hours may not be averaged across workweeks for FLSA overtime purposes, and weekend or holiday work alone does not trigger federal overtime premium pay.
Covered employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Everhour Time Tracking logs task and project hours through live timers or manual entries, including inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries can feed timesheets, reporting, budgeting, invoicing, and payroll review, with approvals, locked periods, reminders, and timer rules for cleaner records.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports. Teams can group and filter by project, member, client, task, comments, billable time, labor costs, budget metrics, and other columns, then export reports as CSV, Excel/XLSX, or PDF for review and archive needs.
Track task and project hours with Everhour Time Tracking, then route entries through approvals, locked periods, reminders, and timer rules so internal projects have dependable records for budgeting and payroll review.
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