Recruiting work spans clients, roles, and candidate stages. Everhour keeps tracked time tied to budgets and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Recruiters need time records that show where the week went across intake calls, sourcing, applicant review, interview scheduling, candidate communication, background checks, offer work, onboarding paperwork, and employment records. Agency recruiters often split that work by client, role, placement type, or service line. In-house talent teams usually track by requisition, department, hiring stage, or project.
A useful entry names the client or internal team, the requisition, the candidate stage, and the task. For example, a staffing recruiter can record 1.5 hours to Client A, warehouse supervisor requisition, sourcing, LinkedIn outreach. That level of detail supports client billing, hiring cost analysis, and a cleaner review of recruiting capacity.
Recruiting time becomes hard to analyze when entries use broad labels such as admin, calls, or hiring. The better structure separates the account or department from the role and the work type. A permanent placement search, a temporary staffing order, and an outsourced recruiting project need different labels because the business questions are different.
For agency and staffing teams, the timesheet should support client profitability and service-line reporting. For in-house teams, the same record can support time to fill, time to hire, funnel bottlenecks, and cost per hire. Cost per hire uses the formula `(internal costs + external costs) / hires`, so recruiter and hiring-manager time belongs in the internal-cost picture.
Recruiting produces a large amount of communication time. O*NET work-context data for human resources specialists reports daily email and telephone use by 100% of respondents and daily face-to-face discussions by 95%. A recruiter timesheet should give that work a home instead of burying it inside generic project time.
Useful communication categories include candidate outreach, hiring-manager updates, interview coordination, reference checks, and offer follow-up. The mistake is tracking only interviews and ignoring the coordination that makes them happen. A week with 6 hours of scheduling and candidate follow-up says something important about process friction, especially when the role has a slow time-to-hire trend.
A one-off timesheet is enough when you need to total a week, submit hours for a simple project, or review one recruiter's workload. The record should still show daily hours worked and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
A managed workflow fits teams that need recruiter time to feed client budgets, retainer burn-down, billing review, payroll checks, and hiring reports. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, alert thresholds, budget protection, multiple billing methods, and client-level budgets, so recruiting leaders can connect logged work to client or requisition limits.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
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A recruiter timesheet should include the date, recruiter, client or department, requisition or job order, candidate stage, task category, hours worked, and notes. Agency teams often add placement type or service line. In-house teams often add hiring manager, department, or role family. Covered employers also need accurate daily and weekly hours for nonexempt workers covered by FLSA minimum wage or overtime provisions.
Requisition tracking gives managers the cleanest view of hiring workload because it connects time to the open role. Candidate-level tracking helps when the team needs detail on interviews, offer work, or late-stage delays. A practical setup uses the requisition as the main record and candidate stage as the task or tag, which keeps reporting useful without creating too many tiny entries.
Recruiter time adds labor context to hiring metrics. Time to fill measures calendar days from requisition approval to offer acceptance. Time to hire measures days from candidate entry to offer acceptance. Tracked recruiter time shows whether a slow role consumed sourcing hours, interview coordination, hiring-manager follow-up, or offer work, which makes the bottleneck easier to fix.
Recruiters who are covered nonexempt employees need accurate daily and weekly hour records. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. State law, contracts, or employer policy can add requirements.
The biggest reporting mistake is mixing different work under one generic recruiting label. Sourcing, screening, interview scheduling, candidate communication, background checks, and offer work answer different management questions. Blended entries hide whether a role is slow because the candidate pool is thin, interview coordination is overloaded, or approvals are delayed.
Everhour Project Budgeting lets recruiting teams set hour-based or money-based budgets for projects, clients, or recurring work. Budget alerts can notify selected admins at defined thresholds, and client-level budgets can cover multiple projects under one client relationship, which fits retainers, staffing accounts, and outsourced recruiting engagements.
Everhour can add tracking controls inside supported tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, GitHub, Linear, and Basecamp. Recruiters can log time against tasks while hiring work stays in the project system, then use the tracked time for reporting, billing, or team review.
Connect recruiter time to client budgets, requisitions, and billing review. Everhour Project Budgeting keeps logged work tied to limits and alerts before recruiting effort overruns the plan.
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