Everhour turns engineering hours into reports and billing inputs, while firms keep project, client, and task records organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Engineering firms need time records that show who worked, which client or project received the work, which task consumed the hours, and whether the time is billable. A useful record separates design, drafting, review, coordination, field work, administration, and rework instead of collapsing the week into one total. That structure gives project managers a usable view of labor before an invoice, budget review, or payroll deadline.
For U.S. employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping system, but the method must be complete and accurate for covered nonexempt workers. Engineering firms can use timers, manual entries, timesheets, or a connected app if the records support daily and weekly review.
A practical engineering time record includes date, person, client, project, task, start and stop time or total duration, billable status, notes, and approval status. Rate fields should use U.S. dollars for U.S. billing and payroll workflows. Notes should explain the work enough for review, such as permit revision, structural markups, site observation, or client meeting follow-up.
The workweek matters for payroll review. Under the federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay, unless exempt. Hours cannot be averaged across two or more workweeks for FLSA overtime. Weekend or holiday work does not create federal premium pay by itself unless weekly overtime or another law, policy, contract, or agreement applies.
Engineering work often shifts across several jobs in one day. The common mistake is tracking a full day against the largest project, then adjusting later from memory. That weakens job-cost reporting, makes fixed-fee work look healthier than it is, and creates billing questions when a client asks why a task took longer than expected.
A cleaner setup gives each active project its own tasks and billing status before work starts. Non-billable internal meetings, proposal time, training, and corrections should stay separate from client billable work. Record retention also matters. Employers must preserve payroll records for at least three years and basic time and earnings records, including daily start and stop time cards or sheets, for at least two years.
A free weekly tracker is enough when you need a quick total for one person, one short project, or a one-time invoice backup. It works when the project list is small, approvals are informal, and the same person enters, checks, and uses the time record. The record still needs enough detail to support billing or payroll review.
A managed workflow fits engineering firms with multiple people, overlapping projects, approvals, and client reporting needs. Tracked time should flow into project reports, budget checks, and billing or payroll handoff without re-keying. Everhour supports that workflow through reporting, grouping, filters, exports, scheduled email delivery, and dashboards that turn time entries into project and profitability review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track the person, date, client, project, task, billable status, time amount, notes, and approval status. Total hours alone do not show whether labor belongs to a client deliverable, internal administration, proposal work, or rework. Engineering firms also need daily and weekly hours for covered nonexempt employees under the FLSA recordkeeping baseline.
Manual time entry is acceptable when the records are complete and accurate. The FLSA does not require a particular timekeeping form or system for covered employers. Timers usually create better detail during task switching, while manual entries work when employees enter time promptly and assign it to the correct project, task, and billable category.
Separate billable and non-billable time so project managers can review client work, internal overhead, proposal effort, and training without guessing. The split also improves invoice review because client-facing lines do not absorb administrative time. For fixed-fee projects, the split shows whether the firm is spending more labor than the fee supports.
The federal baseline uses a fixed 168-hour workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in that workweek at not less than one and one-half times the regular rate of pay. State law, local rules, policies, contracts, and agreements can add requirements, so firms need records that keep weekly totals clear.
Employee time data is personal information, so U.S. businesses should collect only what they need, secure it, and dispose of it safely under FTC privacy and data-security guidance. California covered businesses also need to account for CCPA obligations because California employee and job applicant data falls within privacy rights after the employment-data exemptions expired on December 31, 2022.
Everhour Reporting turns logged engineering time into customizable reports with 45+ columns, filters, grouping, date ranges, and exports in CSV, Excel/XLSX, or PDF. Firms can review time by client, project, member, billable status, labor cost, profit, invoice status, and budget metrics without rebuilding the same spreadsheet each week.
Everhour can run as a standalone workspace or inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Engineers can track time against tasks and projects where the work is already managed, then use those entries for timesheets, budgets, reports, invoices, and payroll review.
Use Everhour Reporting to group engineering time by project, client, member, budget, and billable status, then export or schedule reports for billing, staffing, and profitability review.
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