Everhour turns weekly time records into reports, while a template helps you collect complete hours before review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use a weekly timesheet template to collect each person's hours for one fixed workweek, then turn those entries into a payroll, billing, or project review record. For U.S. covered nonexempt employees, employer records must include hours worked each workday and total hours worked each workweek. A template gives you a repeatable layout for those two required views.
The FLSA does not require a specific form or software system for covered employers, as long as the records are complete and accurate for nonexempt workers. That makes the template format flexible. You can use a spreadsheet, document, or time tracking export, but the final record needs daily hours, weekly totals, worker details, and enough context to support review after the week closes.
A practical weekly template starts with employee name, role or team, workweek dates, daily hour rows, total weekly hours, project or client fields, billable status, comments, approval status, and reviewer name. U.S. users normally keep rate and billing fields in USD. Payroll-focused templates also need room for regular hours and overtime review, because covered nonexempt employees receive FLSA overtime only for hours worked over 40 in a workweek.
The workweek itself matters. Under the FLSA, a workweek is a fixed, regularly recurring 168-hour period made of seven consecutive 24-hour periods. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes. A weekly template should keep one workweek separate from the next, even if a pay period, project cycle, or client invoice covers a longer span.
A weak template hides the audit trail. A single weekly total without daily rows does not show hours worked each workday for employees covered by the FLSA minimum wage or overtime provisions. A template that mixes paid time not worked with hours actually worked can also distort overtime review, because the federal weekly overtime rule turns on hours worked over 40 unless another law, policy, or agreement gives more.
Weekend and holiday rows need plain treatment. The FLSA does not require premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Premium pay applies under the federal baseline only when the weekly overtime rule is triggered, unless a state law, contract, or employer policy adds a different rule. Keep the day visible, then let the applicable rule determine the pay treatment.
A free template is enough when you need one clean weekly record, a small contractor summary, or a manual backup for a closed week. It also works when the reviewer only needs daily hours, weekly totals, project notes, and approval status. Keep payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years.
A managed workflow fits better once weekly records feed invoices, payroll review, budgets, or utilization reports. Everhour Reporting turns logged time into customizable reports with 45+ columns, metadata filters, grouping, exports, scheduled email delivery, and dashboards. That matters when the template stops being a one-time file and becomes a recurring record across projects, clients, members, and billing periods.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A weekly template should include the worker's name, workweek dates, daily hour entries, total hours for the workweek, project or client fields, billable status, notes, approval status, and reviewer details. For covered nonexempt employees under the FLSA minimum wage or overtime provisions, employer records must show hours worked each workday and total hours worked each workweek.
A weekly total alone is incomplete for covered nonexempt employees under the FLSA minimum wage or overtime provisions. Employer records must include daily hours worked and total hours worked each workweek. A weekly total helps with overtime review, but it does not replace the day-by-day record needed to show the hours actually worked.
One template can support both workflows if it separates payroll fields from billing fields. Payroll review needs daily hours, weekly totals, worker details, and approval status. Billing review needs project, client, task, billable status, and comments. Keep paid time not worked separate from hours actually worked so payroll and invoices do not rely on the same undifferentiated total.
A template should leave space for regular and overtime review when covered nonexempt employees are involved. Under the FLSA federal baseline, unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay. State law, contracts, or policy can add more rules.
The most costly mistake is combining different categories into one weekly number. Daily hours, project time, billable time, non-billable time, paid time not worked, and approval status answer different questions. A reviewer can fix a missing label quickly, but an undifferentiated total forces payroll, billing, and project managers to reconstruct the week from memory.
Everhour Reporting turns logged time into configurable reports with 45+ columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Teams can review weekly hours by member, project, client, billable status, cost, budget, invoice status, and other fields without rebuilding the same spreadsheet each week.
Everhour tracks time against tasks and projects through live timers or manual entries, including inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries can feed timesheets, budgets, invoices, and payroll review from the same project record.
Use Everhour Reporting to group weekly hours by person, project, client, billable status, and budget, then export the result for payroll, billing, or management review.
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