PR agency work moves across clients, campaigns, and tasks. Everhour keeps those hours organized for billing and review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A PR agency time record should show the client, campaign or project, task, date, person, time spent, and billable status. That structure turns scattered work into usable billing data. A single day can include media monitoring, reporter follow-up, a press release draft, a client call, and event planning. Each entry needs enough context for a manager or client to understand the charge without reconstructing the day from messages.
The same record also protects internal analysis. Billable hours are client-chargeable hours, while internal meetings, business development, or non-client consulting work should stay separate. PR agencies often manage revenue through time-based billing, so sloppy categorization distorts invoices, utilization, and profitability. A clean record lets you compare account work, campaign support, and internal effort without treating every hour as client revenue.
PR specialists handle frequent communication, so the app needs to capture short interactions without burying the useful work. O*NET reports daily communication for public relations specialists across email, phone, and face-to-face meetings. Those fragments matter when they support a client account, especially during launches, crisis response, media outreach, or event periods.
The common mistake is logging only long production blocks and ignoring brief client work. Five reporter emails, two stakeholder calls, and a quick quote review can add up across a week. Use task labels that separate media relations, writing, social updates, research, interviews, speeches, events, and account management. That detail gives account leads a practical view of effort by campaign stage.
Utilization for PR agencies usually starts with billable hours divided by all recorded hours for the period, or billable hours divided by a fixed capacity such as a 40-hour week. Both versions answer different questions. Recorded-hour utilization shows how much logged effort became client-chargeable work. Capacity-based utilization compares billable work with a standard workweek.
Benchmarks give useful context, not a target to copy. Axios, citing Gould+Partners, reported that the average PR agency employee billed 1,685 hours in 2022 at an average $250 hourly rate, or about $421,250 in annual billings per employee. Your agency still needs its own definitions for billable account work, internal work, and non-billable client support before utilization reports mean anything.
A free weekly total works for a small agency checking one account or rebuilding a draft invoice. It is enough when you only need to summarize hours by person, client, and campaign for a short period. Keep the record complete and accurate, especially when employee time is also used for payroll review or wage-and-hour documentation.
A managed workflow becomes necessary when tracked time feeds client invoices, utilization reviews, budget checks, and approvals every week. Everhour Time Tracking captures task and project hours through timers or manual entries, then routes those entries into timesheets, reports, budgets, invoicing, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules make the record harder to distort after the fact.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Track the client, campaign or project, task, date, person, time spent, billable status, and a short work note. PR work often includes media responses, press releases, social updates, research, events, interviews, speeches, and public appearances, so task labels should show the actual work type instead of a vague account name.
Yes. Billable hours are client-chargeable hours, while internal work and non-client consulting work are not billable. Separating them keeps utilization, invoices, and profitability reports accurate. It also shows how much time the agency spends on training, business development, admin, and account support that does not directly become client revenue.
Short media emails and calls should be logged when they support a client account, campaign, or deliverable. PR work includes frequent daily communication, and those small items accumulate across launches and active outreach periods. Use a clear task label such as media outreach, reporter follow-up, client communication, or account management.
Use billable hours divided by all recorded hours when you want to measure the share of logged work that became client-chargeable. Use billable hours divided by fixed capacity, such as a 40-hour week, when you want a standard staffing view. Keep the formula consistent across teams and reporting periods.
No. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Everhour Time Tracking lets PR teams log task and project hours with timers or manual entries, including inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Those entries can feed timesheets, reporting, budgeting, invoicing, and payroll review.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, or partially approve submitted time. Submitted and approved time is protected from edits, so account leads can review corrections before time affects billing, payroll, or client reporting.
Track client, campaign, and task hours before invoices or utilization reports are due. Everhour gives PR agencies cleaner timesheets, billing inputs, and approval records from daily work.
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