Spain requires daily start and finish records for workers, and Everhour keeps project time ready for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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A practical timesheet in Spain needs to show the concrete start and finish time of each worker's workday. Spain's Workers' Statute requires that daily working-time record, and the recordkeeping duty does not remove flexible working-time arrangements. A useful record also separates ordinary work, overtime, paid absence, project work, and client billable time so payroll and managers review the same facts.
Spanish employers must keep working-time records for four years and make them available to workers, worker representatives, and the Labour and Social Security Inspectorate. That retention rule changes the standard for timesheet software. A file that only helps you total this week is incomplete if it cannot produce a clear record later for payroll questions, audits, disputes, or worker requests.
A Spanish timesheet should include worker name, date, start time, finish time, breaks if the company records net working time, project or cost center, task notes, overtime category, approval status, and correction history. Project notes help billing teams, but payroll review starts with the daily workday record. The core legal record is the worker's daily start and end time.
Spain's ordinary working-time rules give reviewers concrete thresholds to check. Maximum ordinary working time is 40 hours of effective work per week on average over the annual reference period. Ordinary effective working time may not exceed 9 hours per day unless a collective agreement or worker-representative agreement sets another distribution, and at least 12 hours must pass between workdays.
Spanish timesheet software handles personal data because working-time records identify individual workers. GDPR and Spain's LOPDGDD apply, and AEPD guidance points to minimization, purpose limitation, worker information rights, and security controls. A good setup collects the time data needed for work records and payroll review without turning timekeeping into broad employee surveillance.
Geolocation needs extra care. Employers may use location data for lawful work-control purposes only within legal limits, after clear prior notice to workers, and with proportionality. AEPD says location tracking for time records should verify the start and end of work rather than continuously checking where the worker is. Overtime review also needs limits: ordinary overtime in Spain may not exceed 80 hours per year, excluding urgent work to prevent or repair extraordinary damage.
A free weekly total works for a one-off check, a freelancer's private notes, or a small invoice draft in euros. It stops being enough when several people submit time, managers approve corrections, overtime needs review, or records must stay searchable for four years. At that point, the system needs entries, approvals, locks, exports, and a clear audit trail.
Everhour Time Tracking supports that managed workflow by capturing task and project hours through live timers or manual entries, including inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Approved time can feed timesheets, reports, budgets, invoices, and payroll review, while admins use approvals, locked periods, reminders, and timer rules to keep records controlled.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Spain's Workers' Statute requires a daily working-time record that includes each worker's concrete start and finish time. The record must reflect each workday, not only a weekly total. Flexible schedules can still exist, but the employer must keep a record that shows the actual beginning and end of the worker's daily working time.
Spanish employers must keep working-time records for four years. The records must remain available to workers, worker representatives, and the Labour and Social Security Inspectorate. A timesheet export, archive, or reporting view should preserve the daily entries in a format that supports later review without relying on memory or reconstructed calendar notes.
Timesheets should help reviewers identify ordinary working time, overtime, and rest issues. Spain sets maximum ordinary working time at 40 hours of effective work per week on average over the annual reference period. Ordinary overtime may not exceed 80 hours per year, with urgent work to prevent or repair extraordinary damage excluded from that annual cap.
Spanish employers can use geolocation for lawful work-control purposes only within legal limits, after clear prior notice to workers, and with proportionality. AEPD guidance treats time records as personal-data processing and says location tracking for time records should verify start and end of work rather than continuously monitoring the worker's location.
Spain uses the euro, so project rates, invoice amounts, and payroll exports for Spanish operations should use EUR unless a separate contract requires another currency. Castilian Spanish is the official state language, and other Spanish languages can be co-official in their autonomous communities, so worker-facing records and notices should match the workplace context.
Everhour Time Tracking captures task and project hours through timers or manual entries, then feeds that time into timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, locked periods, reminders, and timer behavior rules to keep submitted time controlled before managers rely on it.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Managers can review team hours, billable time, costs, project data, and overtime visibility before sending records to payroll or finance.
Track approved hours, corrections, and project work in one place. Everhour Time Tracking connects daily time entries to timesheets, reporting, invoices, and payroll review.
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