Everhour supports weekly timesheets and billing review, while owners keep client, job, and payroll hours organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize billable work by person, date, client, job, hours, and rate. That structure gives you the fields needed to price hourly or time-and-materials work, review staff effort, and prepare client invoices. A practical entry reads like this: designer, March 5, 2026, Acme website refresh, 2.5 hours, $95 per hour, billable.
Business owners also need a separate payroll view when employees are involved. For U.S. covered nonexempt employees, employer records must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping form or system, but the records must be complete and accurate.
For hourly or time-and-materials service work, the labor amount comes from the contracted hourly rate multiplied by direct labor hours. The tracker should separate direct client work from admin, sales, rework, training, and other internal time. That split keeps invoices cleaner and gives you a real view of margin instead of a single weekly total with no business context.
Job-level daily records matter when a client, contract, or voucher asks for support. U.S. federal time-and-materials vouchers may be substantiated with individual daily job timekeeping records, so owner records should preserve the person, job, date, and hours behind each billed line. Rate fields should use U.S. dollars for U.S. billing unless the contract says otherwise.
A common owner mistake is using one time total for every purpose. Client billing needs direct labor by client, job, task, and rate. Payroll review for covered nonexempt employees needs accurate daily hours and weekly totals. Internal records need non-billable effort too, because sales calls, operations work, and corrections still consume capacity even when they do not appear on an invoice.
Federal overtime adds another boundary. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes, and Saturday, Sunday, or holiday work does not create a federal overtime premium by itself.
A one-off tracker is enough when you need to total a small batch of owner hours, prepare a simple invoice line, or reconstruct one week of client work. It also works for a solo owner who bills a few clients and keeps payroll outside the tracker. The limit appears when multiple people, jobs, approval steps, and billing rates start sharing the same spreadsheet.
A managed workflow fits better once tracked hours feed client invoices, payroll review, project reporting, and job-cost decisions. Everhour Timesheets collect project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time before billing or payroll use. That approval trail helps owners move from informal notes to a durable record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful entry includes the person, date, client, job or project, task description, hours, rate or pay basis, and billing status. Owner records should also mark whether the time supports client billing, payroll review, or internal business analysis. That distinction prevents client invoices from inheriting payroll-only fields or internal admin time.
Yes. Non-billable time shows where capacity goes outside invoiceable work, including sales, admin, corrections, training, and internal operations. Keep it separate from billable time so it does not inflate client invoices. The comparison gives owners a clearer view of utilization, pricing pressure, and whether fixed-fee work is consuming more labor than expected.
One tracker can support both workflows if it separates billing fields from payroll fields. Client billing needs job-level direct labor, contract rates, and invoice status. For U.S. covered nonexempt employees, payroll records must include hours worked each workday and total hours worked each workweek. Those records also need retention discipline, with payroll records kept at least three years and time cards or similar wage-computation records kept two years.
Remote and hybrid work makes daily capture more important because work may happen away from the office or outside a shared schedule. BLS reported that in 2024, 33% of employed people spent some time working at home on days they worked. A tracker should still identify the person, date, job, hours, and purpose of the entry.
Weekend billing depends on the contract, quote, or client policy. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law or agreement applies. Client billing rates should follow the signed terms, while employee pay must follow the applicable wage-and-hour rules.
Everhour Timesheets collect weekly project hours and working hours by person so owners can review time before billing or payroll use. Managers can approve, reject, partially approve, and lock submitted time, which keeps corrected records from drifting after review.
Everhour can run standalone or inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Teams track time against tasks and projects where work already happens, then use those entries for reports, budgets, and billing review.
Track weekly project hours, review submitted timesheets, and lock approved entries before billing or payroll handoff. Everhour gives owners a cleaner path from recorded work to invoice-ready time.
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