Everhour adds controlled time review to Asana workflows, so billable and non-billable work stays clean before billing.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for separating Asana project work into time the client should pay for and time your team needs to track for planning, cost review, or internal accountability. Billable time usually belongs to contracted delivery work, client-requested revisions, support, or project execution. Non-billable time usually covers internal meetings, admin cleanup, training, sales handoff, or rework your agreement excludes.
Start with the client agreement, then apply that rule to tasks and time entries. A task named "Homepage QA" is not automatically billable or non-billable. The billing status comes from the scope, who requested the work, and whether the entry supports a client-facing deliverable. Treat the category as a billing decision, not a label added after the invoice is drafted.
A reliable Asana billing workflow separates project structure from billing treatment. Keep tasks tied to the right project, assignee, and status in Asana, then classify tracked time by whether it should be charged. The practical record needs a task, person, date, duration, billing status, and short description that explains the work without exposing internal clutter.
A useful line item might read: "July 8, 2026, Dana Lee, Landing page wireframe, 2.5 hours, billable." A non-billable companion entry might read: "July 8, 2026, Dana Lee, Internal design review, 0.5 hours, non-billable." Both entries matter. One supports the invoice. The other protects margin analysis because your team still spent time on the project.
The common mistake is mixing client work and internal work inside one time entry. A four-hour entry that says "wireframes, client call, internal review" creates a review problem because only part of the time belongs on the invoice. Split the entry while the context is fresh. One entry can cover the client call and wireframe changes, and another can cover the internal review.
Another mistake is treating fixed-fee work as if billing status no longer matters. Fixed-fee projects still need billable and non-billable separation because profit depends on total effort, not only the invoice amount. Keep non-billable work visible in reports so project managers can see whether internal coordination, corrections, or unpaid scope are consuming the margin.
A one-off check works when you need to review a single project, clean up this week's entries, or prepare a small client invoice. Export the time, scan each entry against the agreement, split blended notes, and mark anything outside scope as non-billable. That is enough for occasional billing where one person owns the review.
A managed workflow fits teams that bill from Asana work every week or month. Everhour adds approvals, locked periods, admin corrections, roles, project assignments, and team groups so reviewed time becomes a controlled record before billing or payroll review. That structure reduces invoice disputes because the billing decision happens before the invoice, not during last-minute cleanup.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Billable Asana time is tracked work that should be charged to the client under the project agreement. Non-billable Asana time is tracked work that belongs in internal records but should stay off the client invoice. Both categories matter because billable time drives revenue, while non-billable time shows the real labor cost behind the project.
Internal project meetings should be marked non-billable when the client agreement excludes them from charges. A client-facing planning call, review session, or approved consultation can be billable if the contract includes that work. Use the agreement as the source of truth, then write descriptions that make the billing treatment clear during review.
Split any entry that combines client deliverables with internal work, out-of-scope corrections, admin tasks, or sales activity. A mixed entry forces the reviewer to guess which minutes belong on the invoice. Separate entries by billing status, task context, and description so the final invoice includes only chargeable work.
Non-billable time belongs in project reports because it shows the full effort spent on the project. Removing it makes the project look cleaner than it was and hides margin pressure. Keep it out of the client invoice when it is not chargeable, but keep it in internal time, cost, and workload analysis.
Review billable status before the billing period closes, not after the invoice is built. Weekly review works for active client projects because people still remember the task context and can correct vague notes quickly. Monthly-only review creates more rework when entries mix categories or descriptions no longer explain the work.
Everhour Team Management lets admins use approvals, locked periods, admin time correction, roles, project assignments, and team groups to control time before billing review. Managers can approve or reject submitted time, protect approved entries from edits, and correct records without rebuilding the full timesheet.
Everhour reports can separate billable time, non-billable time, billable amount, and cost by member, task, project, or client. That gives project managers a billing view for invoices and an internal view for margin, staffing, and scope review.
Use Everhour approvals, locked periods, and admin corrections to turn Asana task time into reviewed billing records, with cleaner invoices and stronger project control.
14-day free trial · No credit card · Cancel anytime
