Freelance billing needs clean task time, rates, and approvals. Everhour adds controlled time workflows inside Asana.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
An Asana project ready for client billing needs more than a total hour count. The practical job is to connect each task to a billing period, client scope, billable status, rate basis, and description. A freelancer can then move from project activity to an invoice draft without rebuilding the month from memory or scattered notes.
Start with the project work your client recognizes: task names, dates, descriptions, categories, and the person who did the work. Keep non-billable cleanup labeled outside the chargeable total. Client-facing billing works best when every entry answers four questions in plain language: the date, the task, the reason the work was chargeable, and the rate or billing rule used.
Treat every time entry as a source line, even when the final invoice groups lines more simply. The working record should include logged date, attributed project, task, creator, duration, description, billable status, and approval status when review is required. Duration can be stored in minutes behind the scenes, while the invoice can show rounded hours only if the client agreement allows that presentation.
Rates need the same discipline. Hourly work needs a visible rate basis before totals are exported. Fixed-fee work still needs time records because actual effort shows whether the project is staying inside the budget target. Non-billable entries should stay in the record for project analysis, while the chargeable invoice total uses only the approved work that belongs on the client bill.
Freelance billing gets harder when scope decisions happen after totals are assembled. A clean billing pass separates approved client work from non-billable time before the invoice total is created. Apply the client agreement to each entry, then keep the description short enough for an invoice and specific enough for review. Vague entries force the client to ask why the charge exists.
One Asana project can contain work with different billing treatment, so the billing record must preserve that distinction. Keep fixed-fee work, hourly work, and non-billable work out of one unlabeled total. Use categories, billable status, descriptions, or separate invoice groupings to show the commercial rule behind each total before you send the client-facing document.
A one-off check is enough for a single billing period, a small client job, or a quick review before sending an invoice. It breaks down when late entries, rate changes, approvals, or repeat budgets affect the same client month after month. At that point, the billing source of truth needs tracked time, locked periods, reviewed entries, and exportable reports.
Everhour fits that managed workflow by adding embedded timer controls inside Asana tasks and projects, syncing Asana project names, task titles, custom fields, and tags for reporting. Team controls handle approvals, locked periods, admin time correction, personal tracking limits, roles, project assignments, and team groups before billing data moves into reports or invoices.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A freelancer should review the billing period, confirm which tasks belong to the client scope, and label each entry by billable status before totals are assembled. Task names and descriptions should match language the client recognizes. The invoice review is easier when project, task, date, person, duration, and billing rule remain visible together.
An invoice-ready time entry carries a logged date, attributed project, task, creator, duration, description, billable status, and approval status when review is part of the process. Optional categories help separate different work types. The description should explain the charged work in client-facing terms, with internal shorthand kept out of the invoice view.
Track time on fixed-fee work because actual effort shows whether the project is staying inside its target. The client invoice can show the agreed fee, while the internal record shows hours, cost, and margin pressure. That record helps set the next estimate and supports a scope discussion when the work grows.
Client questions increase when the invoice total hides mixed billing treatment. A single total that blends hourly work, fixed-fee work, and non-billable time leaves the review trail unclear. Keep the commercial rule attached to each group of time, then send an invoice that shows the same structure the client approved.
Keep rate rules tied to the source of work before totals are exported. A project with multiple rate levels needs a separate rate basis by person, task, category, or invoice group. The billing review should show which approved entries used each rate, so the final invoice total does not rely on manual spreadsheet reconstruction.
Everhour Team Management gives admins lock rules, approval workflows, admin time correction, personal tracking limits, roles, project assignments, and team groups. Completed billing periods can stay protected after review, while authorized corrections keep the time record clean before reports or invoices use it.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices. It calculates amounts from time, rates, and billable expenses, excludes non-billable work, groups line items for client review, and marks invoiced time so the same entries do not appear again.
Use Everhour Team Management to set approval workflows, lock completed periods, and correct time before client billing so Asana project work becomes a cleaner billing record.
14-day free trial · No credit card · Cancel anytime
