Everhour adds time tracking and planning to Asana projects, giving agencies clearer billing, capacity, and budget records.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for agencies that manage client work in Asana and need time records they can use for weekly review, budget control, and billing. The practical output is a complete set of task-level entries tied to the project, person, date, duration, billable status, and work description. That record gives an account manager or operations lead enough detail to review scope, approve time, and prepare the next client update.
Agency tracking needs to follow the way work is sold. A retainer needs recurring review against remaining capacity, a fixed-fee project needs visibility into actual effort against the quoted scope, and hourly work needs accurate billable time by person or task. Keep internal meetings, revisions, management, and client-facing production separated when those categories affect pricing, margin, or client reporting.
Each usable entry needs a task or deliverable name, the project or client context, the person who did the work, the date, the time spent, billable status, and a short description. The description should explain the business action, such as drafted homepage wireframes, revised campaign copy, or reviewed client feedback. Generic labels like admin, work, or updates make invoice review slower because the reviewer has to reconstruct the work later.
Estimates and actual time belong together because agencies need to see whether a task is still inside scope. A task estimated at 6 hours and logged at 5.5 hours tells a different story from a task estimated at 6 hours and logged at 11 hours. Add comments at the time of entry, before memory fades and before the billing review turns into guesswork.
Agency reports become hard to defend when billable delivery, sales support, internal coordination, and rework sit in one bucket. Mark client-approved production time as billable, and keep non-billable work visible for margin analysis. Non-billable time has a cost even when the client does not see it on the invoice. Keeping it visible shows the cost of account management, estimates, status calls, and internal revisions.
Use categories only when they change a decision. Separate strategy, design, development, QA, and account management if the client reviews effort by service line. Separate first-pass work from revisions if scope creep is a recurring dispute. Keep the list short enough that people choose the right label during the day, because a perfect taxonomy loses value when entries arrive late and incomplete.
A one-off check is enough for a small project, a single invoice review, or a quick investigation into where a week went. You need the task, the person, the date, the time spent, and a billable or non-billable label. Export that record, reconcile it with the client agreement, and archive the result before the next billing cycle starts.
A managed workflow matters once the agency needs approvals, locked periods, budget alerts, capacity planning, and billing handoff from the same Asana project work. Everhour adds embedded controls, synced Asana task context, visual resource timelines, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual review so managers can connect today's entries to tomorrow's staffing and billing decisions.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Log time against the task that represents the client deliverable, then include the date, person, duration, billable status, and a short work description. Use one entry per meaningful work block when the billing reviewer needs detail. Split entries when one sitting includes both client-billable production and internal account work.
Client invoice time should match the signed scope, approved change orders, or the billing rules in the client agreement. Production, strategy, QA, and project management are billable when the agreement says so. Sales support, internal training, and rework caused by internal error stay outside the invoice when the client agreement excludes them.
Review retainers on a recurring schedule with both hours used and budget remaining visible. Group time by project, service line, member, or task so the account lead can see where the retainer is going. Flag a retainer before the next cycle when current work is consuming the capacity reserved for future deliverables.
Useful task time identifies the deliverable, the person, the date, the duration, the billable status, and the reason the work happened. A reviewer should understand the entry without opening a separate chat thread. Comments need enough context to connect the work to a client request, milestone, revision, or approval step.
A common mistake is waiting until the end of the week to recreate task time from memory. Late entries produce vague descriptions, rounded totals, and missing billable status. Daily logging keeps the record closer to the work, and approval review catches mismatched labels before the invoice reaches the client.
Everhour Resource Planning gives managers a visual timeline with member and project views, weekly capacity, availability gaps, and scheduled time off. The planned-vs-actual view connects assignments to tracked time, so an agency can adjust staffing before committed work exceeds capacity.
Everhour syncs Asana project and task context into reports with columns for billable time, non-billable time, billable amount, and cost. Managers can export reports to Excel/XLSX, CSV, or PDF for invoice review, accounting handoff, or client archive while keeping the billing review tied to the same Asana tasks.
Connect Asana project work to Everhour Resource Planning, compare planned capacity with tracked time, and keep availability, time off, and staffing decisions tied to realistic staffing.
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