Freelance work spread across Asana tasks needs clear billing records. Everhour keeps time, approvals, and budgets connected.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need to record freelance time against the Asana tasks where the work happens. A useful record connects the task, project, client, date, duration, billable status, and a short description of the work completed. That gives you a cleaner basis for invoices, retainer checks, and project reviews than a separate note that only says "client work, 3 hours."
For freelance work, the biggest risk is losing the link between hours and deliverables. Track research, revisions, calls, production, and project management against the right task or project. Mark internal admin time separately so client-facing totals stay defensible. A weekly review also catches missing entries before the invoice period closes.
Freelance projects often mix different work types under one client. A designer can bill production at one rate, strategy calls at another, and internal admin as non-billable. The time record needs enough detail to support that split: task name, person, date, billable status, rate category, and notes that explain the work without becoming a diary.
Client reports should show the level of detail the agreement requires. A fixed-fee project may only need total hours and remaining budget, while hourly work usually needs task or date breakdowns. Retainers need a clean view of used hours, unused capacity, and overage work. Keep expenses and time separate unless the client agreement says they roll into one budget.
Freelancers lose money when time is tracked after memory fades or when review work gets hidden inside vague task names. Log hours on the same day, add short descriptions, and keep revisions tied to the original task whenever possible. If a client disputes an invoice, the record should show the work performed, the date, and the billing treatment.
Budget checks matter before the final invoice. A project can stay busy while the fee, retainer, or agreed hours runs out. Review actual time against the target during the week, not only at month-end. For hourly work, flag unapproved extra hours before they become a surprise charge. For fixed-fee work, watch non-billable rework because it lowers profit even when the client invoice stays unchanged.
A free one-off check is enough when you only need to review one project, one week, or a small invoice draft. It works for a solo freelancer with a short client list and a simple hourly agreement. The process breaks down when several contributors touch the same Asana project, rates vary, approvals matter, or the client expects recurring budget updates.
Everhour turns Asana task work into a managed freelance-hours workflow with embedded timers, manual entries, synced task details, approval controls, budget alerts, and exportable reports. That gives agencies, contractors, and client-facing teams a repeatable record for billing review instead of rebuilding hours from messages, calendars, and task comments.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track time against the task that represents the client deliverable, then mark the entry as billable or non-billable based on the agreement. Add a short work description, especially for revisions, calls, and research. Keep internal admin, proposals, and unpaid sales work outside client billable totals unless the contract says those hours are chargeable.
Exclude time that the contract treats as internal, waived, or non-billable. Common examples include business development, general admin, duplicate entries, corrections, and work performed outside an approved scope. Keep those hours in the record for profitability and workload review, but do not mix them into the invoice total sent to the client.
Task-level tracking gives the clearest record when the client reviews detailed work, revisions, and deliverables. Project-level tracking works for simple retainers or fixed-fee work where the client only needs total time. Use task-level entries when different rates, billable statuses, or approval decisions apply inside the same project.
Invoice-ready records include the date, task or project, duration, billable status, rate basis, and a plain description of the completed work. The totals should separate billable and non-billable time before the invoice is created. Review the records before sending the invoice so missing entries, duplicate time, and unapproved overages do not reach the client.
Review active freelance hours at least weekly, and review them again before each invoice. Weekly review catches missing work while details are fresh and shows whether the project is close to its hour, fee, or retainer target. Final invoice review confirms that billable status, rates, and descriptions match the client agreement.
Everhour Team Management lets admins set approval workflows, lock completed periods, correct member time, assign roles, and apply tracking limits before hours feed billing or reporting. That gives freelance teams a controlled review step when several people log time on the same Asana client project.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices, with line items grouped by project, task, person, date, or another available breakdown. After invoicing, Everhour marks included time as invoiced so the same hours do not appear again in a future invoice.
Use Everhour Team Management to approve, lock, and correct Asana-based freelance hours before they reach reports or invoices, giving client work a cleaner path from task activity to billing.
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