Freelancers need clean project hours inside Asana. Everhour adds time tracking, timesheets, and billing review to that workflow.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Freelance time tracking on Asana projects is for turning task work into records you can bill, review, or archive. Each entry should connect the work to a specific project, task, date, duration, and short description. That structure keeps time tied to the same task list you use to manage deliverables.
A useful freelance record answers three questions: which client project used the time, which task moved forward, and whether the time belongs on the invoice. Vague entries such as "work" or "updates" create billing friction. A clearer entry says "Homepage copy revisions after client feedback" on the relevant Asana task.
Start with the Asana task as the work container, then log time against the specific task instead of a general project bucket. Add a description when the task title alone does not explain the billable activity. Keep internal planning, admin, and rework separate from delivery work when the client agreement treats them differently.
Freelancers also need a consistent billable status. A discovery call, client-approved revision, or production task may be billable under one contract and non-billable under another. Rate notes belong in the billing system or client agreement, but the time record should still show the task, date, duration, and reason the time was logged.
Client disputes usually start with unclear time, not with the total alone. A weekly list of task-level entries is easier to defend than one monthly line for "project work." Keep entries close to the day the work happened, because late reconstruction drops details that matter for invoice review.
Retainers need the same discipline. Track time even when the client pays a fixed monthly amount, because the record shows whether the scope is stable, underused, or heading toward overage. Separate non-billable account management from production tasks so your reports show the real cost of serving the client.
A simple free tool is enough when you need to log a short project, check one week's hours, or prepare a single invoice summary. It works best when the client relationship is simple, the number of tasks is small, and you can review every entry before sending the invoice.
A managed workflow becomes necessary when several clients, recurring retainers, approvals, or invoice handoffs enter the process. Everhour supports that longer path with weekly timesheets, submitted time, manager approval, rejection or partial approval, and locked approved entries, so freelance hours can move from Asana tasks into billing review without repeated rebuilding.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Freelancers should log time on the Asana task that represents the actual client work, then include the date, duration, and a short activity description. The task title should name the deliverable or work item. The time note should explain the billed action, such as research, implementation, review, revision, or client communication.
Freelancers should track admin time separately when it affects profitability or client reporting. Internal scheduling, proposal writing, bookkeeping, and general business admin usually should not sit inside a client deliverable task. Keeping those hours separate protects invoice clarity and shows the real time cost of running the freelance business.
A weekly review keeps freelance time records clean. Review entries before invoicing, confirm that each billable entry has the right project and task, and move non-billable work out of invoice totals. Waiting until month-end forces you to reconstruct decisions from memory and increases the chance of vague descriptions.
The most damaging mistake is grouping unrelated work into one broad entry. A single line for several tasks hides the link between the invoice and the work delivered. Separate entries by task and activity, especially when a client asks for proof of progress or when a retainer has a capped scope.
Fixed-fee freelancers should still track time because the record shows whether the project scope matches the fee. The invoice may not charge by the hour, but task-level time reveals margin, repeated revision patterns, and future pricing problems. Non-billable internal work should stay visible for profitability review.
Everhour Timesheets collect weekly project and working hours so freelance work can be submitted, reviewed, approved, rejected, partially approved, and locked before billing. That approval trail helps keep Asana task time from changing after the billing review is complete.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices. It can group invoice lines by project, task, person, date, or another available breakdown, while excluding non-billable work and marking invoiced time so the same hours do not get billed twice.
Track freelance hours on Asana tasks, review weekly submissions, and lock approved time before invoices are prepared. Everhour gives client work a cleaner path from task activity to billing.
14-day free trial · No credit card · Cancel anytime
