Everhour connects Asana project work to rates, budgets, reports, and invoices for cleaner creative agency billing.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Creative agency billing starts with a clear record of who worked, which Asana task they worked on, the client project it belonged to, and whether the time is billable. A design revision, copywriting round, production check, or strategy call needs enough context for an account manager to approve it before the invoice goes out.
You also need the billing basis before work starts. A retainer, fixed-fee campaign, and time-and-materials project produce different records. Retainer work needs budget visibility. Fixed-fee work needs margin review. Hourly work needs task-level detail that matches the client's statement of work.
Agency billing breaks down when cost rates and billable rates are mixed. A designer's internal cost rate measures labor expense. A client-facing billable rate sets the amount charged. Keeping those numbers separate lets you see whether a campaign is profitable without exposing internal costs on client-facing documents.
Rate scope matters. A senior strategist can have a default billable rate, while one client project uses a different negotiated rate. A rush production task can use a custom task rate. Rate changes also need effective dates so last month's approved work keeps its original value after a pricing update.
A useful agency billing record shows the work in terms the client recognizes. Line items should map to the agreed project structure, such as brand strategy, landing page design, social assets, or campaign production. Internal cleanup, admin time, and over-servicing reviews can stay visible in reports without becoming billable invoice detail.
The common mistake is sending raw task names straight to a client. Task titles written for internal execution often need grouping before billing. A client usually needs a concise breakdown by project phase, role, person, date, or task group, depending on the agreement and the level of backup they expect.
A one-off billing check is enough when you need to review a single project, one billing period, or one small client job. You can collect the task list, confirm billable status, apply the right rates, and prepare the invoice backup for that cycle.
A managed workflow becomes necessary when multiple people log time across active Asana projects. Everhour keeps rates, tracked time, billable status, budget progress, and reports connected while the team works from Asana. That gives agency leads a durable billing record before approval, invoicing, payroll review, or profitability reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Start with the client agreement, then map Asana tasks to that structure. Campaign phases, deliverables, roles, or dates can all work if they match how the client expects to review the invoice. Keep billable status separate from internal reporting so non-billable corrections, admin work, and over-servicing analysis do not disappear.
Use the rate model in the contract. A blended project rate works when the client bought one hourly rate for the whole team. Member rates work when designers, strategists, producers, and developers bill differently. Task rates work when specific work types, such as production edits or consulting, carry separate pricing.
Retainers and fixed-fee projects need the same time discipline, but the review focus changes. Retainers need period-based usage, remaining budget, and overage visibility. Fixed-fee projects need cost, revenue, and margin visibility because the invoice amount may stay fixed while labor cost changes.
Internal cost rates, margin checks, staffing corrections, and non-billable cleanup should stay out of client-facing invoices unless the contract requires disclosure. Keep those details in management reports. Client-facing records should show approved billable work, agreed rates, clear descriptions, taxes or discounts when applicable, and payment terms.
Everhour separates internal cost rates from client-facing billable rates, with per-person defaults and per-project overrides. It also preserves dated rate history and can price billable work by project, member, or task, so agency billing can follow the client agreement.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, while excluding non-billable work. Invoice line items can be grouped by structures such as project, task, person, or date, giving account managers cleaner backup before sending records to accounting.
Use Everhour to keep Asana task time, dated rates, billable status, and budget progress in one workflow, then turn approved records into cleaner creative agency billing.
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