Everhour brings tracked hours, approvals, and team controls into Asana projects so summaries stay ready for review and handoff.
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An Asana hours summary is for turning task-level work into a readable record of who worked, where time went, and which entries need review. The practical job is usually narrow: close a week, check client work, prepare payroll support, or confirm whether a project is still tracking against plan.
The summary should follow the way the team manages work in Asana. Tasks remain the work context, while hours need enough detail to explain the entry later: task name, project, person, date, duration, notes, billable status, and approval status. A vague total like `42 hours` is fast to read, but weak for billing, correction, and manager review.
Start with the review question. A project manager usually needs hours by project and task. A team lead often needs hours by person. A billing reviewer needs billable and non-billable hours separated before invoice work begins. A payroll reviewer needs approved time separated from entries still waiting for review.
A clean summary uses one primary grouping and one secondary breakdown. For example, group by project first, then by member, if the goal is weekly delivery review. Group by member first, then by task, if the goal is timesheet approval. Too many groupings bury the exceptions that actually need action.
The common mistake is exporting a tidy total before checking the entries behind it. Missing descriptions, wrong tasks, duplicate manual entries, and unapproved time all create cleanup later. A summary should make those issues visible before it becomes a client record, payroll support file, or accounting attachment.
Approval status matters because a submitted entry and an approved entry do not carry the same review weight. Billable status matters because client-facing totals should exclude non-billable work when the invoice does not allow it. A useful summary keeps those distinctions intact instead of flattening everything into one hours number.
A one-off summary is enough when you need a quick read on one project, one person, or one week. It works for a spot check, a client call, or a manager's first pass at missing time. Keep the output simple: project, task, member, date range, hours, billable status, and approval state.
A managed workflow becomes necessary when summaries feed billing, payroll review, team capacity, or recurring client reporting. Everhour supports that deeper process with approval workflows, locked periods, admin time correction, project assignments, team groups, and weekly capacity settings layered onto Asana work. The result is a summary backed by controlled entries, not a spreadsheet rebuilt after the fact.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
An Asana hours summary should include the project, task, team member, date range, total hours, billable status, approval status, and short work notes when the entry needs context. Keep the columns tied to the review purpose. Billing needs billable separation, payroll review needs approval status, and delivery review needs task or project grouping.
Show tasks when the summary supports billing review, scope review, or manager correction. Project-only totals work for a quick status check, but they hide where time accumulated. Task detail helps identify work logged to the wrong place, large entries that need explanation, and non-billable work that should stay out of client totals.
Use one source of tracked time and keep the date range fixed before export. Double-counting usually happens when copied totals, manual spreadsheet edits, and later time entries get mixed together. Mark invoiced, approved, or exported periods clearly so the same hours do not get reused in a later client or payroll review.
Unapproved time can appear in an internal summary, but it should stay clearly labeled. A manager can use it to find missing approvals before closing the period. A client invoice, payroll support file, or final project report should rely on approved entries when the team's workflow requires approval before handoff.
Grouping by member, then by task, catches many practical issues because it shows unusual daily totals, missing descriptions, and time logged against the wrong work. Grouping by project, then by billable status, works better for billing review. Pick the grouping that exposes the decision you need to make next.
Everhour Team Management gives admins approval workflows, locked periods, admin time correction, personal tracking limits, project assignments, team groups, and weekly capacity settings. Those controls help managers review Asana project hours before summaries move into billing, payroll, or reporting.
Everhour adds time tracking controls inside Asana tasks and projects, then syncs project names, task titles, custom fields, and tags into reporting. Team members track time where the work is assigned, and managers review summaries without rebuilding task context manually.
Control weekly Asana project hours before they reach billing or payroll. Everhour adds approvals, locked periods, corrections, team groups, and capacity settings for cleaner team time management.
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