Everhour adds cost, expense, and reporting workflows to Asana projects so teams can review time without rebuilding records manually.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
An Asana time dashboard is for checking project hours against the work structure your team already uses: projects, tasks, assignees, dates, status, and task details. The practical job is simple. You need one place to see who logged time, where that time belongs, whether it is billable, and whether the record is ready for payroll, budget review, or client billing.
The dashboard should answer concrete questions fast. A project manager checks total time by task. A finance lead checks billable and non-billable work before invoicing. An operations lead checks approved time, missing descriptions, and cost exposure. The record becomes useful when every entry has enough context to explain the work later, not only a total number of hours.
Start with fields that connect time to work: project, task, person, logged date, duration, description, and approval status. Add billable status when the project affects client billing. Add categories only when they help separate work types, such as design, development, QA, meetings, or admin work. Extra fields create noise when nobody uses them for review.
Cost views need rates and a budget target. A time budget tracks estimated time, actual time, and a total target. A cost budget uses logged time and resource rates to show actual cost against a target. A weekly dashboard can show 18 hours logged on implementation tasks, 4 hours on meetings, and 2 hours pending approval, then separate approved billable time from internal work.
A dashboard becomes unreliable when it mixes approved and unapproved time without a clear label. Pending entries belong in the view, but they should not carry the same weight as approved records for payroll or client billing. The same rule applies to billable status. Client-facing totals need billable time separated from non-billable project work, even when both belong to the same Asana project.
Custom fields and formulas can store budget-like details, approval labels, or calculated values, but they do not replace a time record with dates, durations, task context, rates, and review status. Treat formulas as supporting fields. The source record still needs to show the work performed, the person who logged it, the project attribution, and the approval path that made it usable.
A one-off dashboard is enough when you are checking one project, one week, or a short client review. Export the numbers, confirm questionable entries, and keep the dashboard focused on time by task, person, and billable status. This works for lightweight reporting when nobody needs recurring approvals, budget notifications, expense receipts, or a locked record after review.
A managed workflow fits ongoing client work, retainers, payroll review, and profitability tracking. Everhour can layer embedded Asana tracking with budget alerts, exportable reports, invoice-ready billable time, and project expenses with receipts. That matters when the dashboard is no longer a snapshot. It becomes the operating record for costs, approvals, billing handoff, and project margin review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Include project, task, person, logged date, duration, description, approval status, and billable status. Add rates and budget targets when the dashboard supports cost review. Add categories only when they help explain work types. A useful dashboard keeps every time entry traceable back to the Asana task that created the work.
Pending time should stay visible but labeled separately from approved time. Managers need to see incomplete records before payroll, budget review, or billing. Approved totals are the cleaner basis for downstream decisions because someone has reviewed the entry, confirmed the task context, and accepted the logged duration.
Use estimate, actual, and total target. Estimate shows planned time or cost. Actual shows logged time or cost based on logged time and rates. The total is the budget target. Those three numbers let a project manager see whether work is still inside the plan or already moving beyond it.
Billable and non-billable entries should appear as separate totals. Billable time supports client invoices and revenue review. Non-billable time explains internal effort, project management, rework, or admin time that still affects margin. Combining them hides the difference between client-chargeable work and real delivery cost.
The most common mistake is treating a time total as final without checking approval status, billable status, and task context. A total of 42 hours means little if 9 hours are pending, 6 hours are non-billable, and several entries lack descriptions. Review quality matters as much as the number.
Everhour Expenses tracks project costs alongside Asana-linked work, with receipt images or PDFs, unit-based expense categories, and expense reports by project, client, member, category, date range, and billable status. Teams can include expenses in budgets or track them separately for reimbursement and profitability review.
Everhour syncs Asana project and task data, then turns tracked time into reports with project, task, member, budget, billable, non-billable, and cost columns. Reports can be exported to Excel for client review, finance cleanup, or a project archive after the reporting period closes.
Add receipts, categorized expenses, and budget-aware cost tracking to Asana project work. Everhour connects project expenses with time records so dashboard reviews include fuller profitability context.
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