Everhour turns Asana task work into invoice-ready time records, rates, reports, and billing handoff for client consulting work.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Consultants need invoices that match the actual work delivered, especially when clients review charges by project, task, person, or date. Asana can hold the work plan, task ownership, and project status, while the billing layer needs tracked time, billable status, rates, and a clean approval path before amounts reach the client.
Capture time against the right Asana task, separate billable from non-billable activity, review entries before billing, and produce a client-facing total that accounting can use without rebuilding the month from scattered notes. That workflow matters most when a consultant handles multiple clients, mixed rates, or several active statements of work.
An invoice-ready time record needs more than a duration. It needs the client, project, task, date, person, billable status, rate basis, and a description clear enough for a client to recognize the work. A line such as "Implementation planning, 3 hours, $150 per hour" is easier to defend than a vague entry labeled "meeting."
Consultants should decide how detailed the invoice should be before the period starts. Some clients expect one line per project phase. Others want detail by task, person, or date. The structure matters because tracked time should roll into the same line-item grouping the client expects, with non-billable internal work excluded from the amount due.
The common consulting mistake is waiting until invoice day to classify time. Entries with missing task context, mixed billable and internal work, or unclear descriptions force manual cleanup. That delays billing and creates disputes when the client asks why a charge appears on the invoice.
A better review cadence is weekly. Check open timers, manual entries, task names, comments, billable status, and unusual daily totals while the work is still fresh. Consultants who bill retainers, fixed-fee work, and hourly add-ons should keep those workstreams separate so the final invoice reflects the commercial agreement instead of the project board alone.
A one-off invoice tool is enough when you have a small project, a short billing period, and all time already reviewed. It helps you assemble the final document, but it does not create the underlying record. The hard part is proving which hours were worked, which were billable, and which rate applies.
A managed workflow fits ongoing consulting work. Everhour adds embedded tracking controls inside Asana, syncs Asana projects and tasks into reporting, supports billable project setup, and connects tracked time to invoice generation. That gives consultants a durable path from Asana task work to billing review, exportable reports, and accounting handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Consultants should organize Asana work around the same billing structure the client expects to see. Use separate projects, phases, or task groups when the invoice needs separate lines. Keep internal admin, sales follow-up, and client-billable delivery work distinct so the billing review can exclude non-billable time without rewriting the project history.
A consulting invoice needs enough detail to support the charge: client, project, date range, task or service description, billable hours, rate, taxes or discounts when applicable, and payment terms. The invoice can summarize the work, but the underlying records should retain person-level and task-level detail for review.
Timers work best for active task work because they reduce forgotten hours and preserve task context. Manual entries work when the consultant records time after a meeting, call, or offline work session. The safer process is to review both entry types before invoicing so estimates, rounded time, and missing notes do not reach the client unchecked.
Disputes usually start with vague descriptions, unexpected line items, duplicate charges, or time that does not match the client's understanding of the project. Clear task names, billable status, dated entries, and reviewed rates reduce those issues because the invoice can be traced back to specific work.
Weekly review works for most consulting engagements because entries are still easy to correct and missing context is easier to recover. Month-end-only review creates more cleanup, especially when several consultants work across the same client account. Review before sending invoices, and lock or approve the period after corrections are complete.
Everhour embeds time tracking controls inside Asana and syncs Asana projects, tasks, titles, custom fields, and tags into its reporting layer. Consultants can track time where the work happens, then use that synced structure to review billable hours before preparing the invoice.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, then exports invoices to QuickBooks Online, Xero, or FreshBooks as drafts. Invoice status, number, issue date, and amount sync back to Everhour so billing records and project reports stay connected.
Track approved consulting hours inside Asana, review billable time in Everhour, and send cleaner invoice data to accounting with less manual billing cleanup.
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