Offline work still needs complete records. Everhour turns approved time into timesheets for payroll and billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use an offline time record when work happens on a plane, at a client site, in the field, or anywhere an internet connection is unreliable. The practical goal is simple: leave with a clear day-by-day record that you can later transfer into payroll, billing, or project reports without guessing from memory.
For U.S. wage-and-hour purposes, the FLSA does not require a specific timekeeping format. Covered employers must keep accurate records for non-exempt workers. For employees covered by the FLSA minimum wage or overtime provisions, records must show hours worked each workday and total hours worked each workweek.
A useful offline entry includes date, worker, start time, stop time, break treatment, project, task, client, billable status, notes, and rate context when billing applies. U.S. users normally use U.S. dollars for time-based billing, payroll, and rate fields. Clean labels matter because a vague note like "admin" becomes hard to defend later.
Weekly totals need special care. Under the FLSA, a workweek is a fixed, regularly recurring period of 168 hours. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at at least one and one-half times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime.
Offline tracking fails when people save rough blocks and rebuild the week later. A reliable process keeps entries close to the work: start and stop times, same-day notes, and a daily review before the record gets copied into a main system. That review should flag missing breaks, duplicate entries, wrong clients, and unassigned billable time.
Offline records also need a clear handoff. The person entering time should know whether the offline file becomes a timesheet, an invoice source, or a payroll backup. Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years.
A free offline record is enough for a solo job, a short trip, or a week of work that needs a clean total before it moves into another system. A backup record also protects the week when a connection drops and you need a complete record instead of a memory-based estimate.
A managed workflow becomes necessary when several people submit time, managers review entries, and payroll or billing depends on approved hours. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock time before those records feed payroll, billing, or reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes, if the record is complete and accurate. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, the record must include hours worked each workday and total hours worked each workweek.
An offline entry should include the worker, date, start time, stop time, break treatment, project or client, task, billable status, and notes that explain unusual work. For payroll and billing use, add rate context in U.S. dollars when rates apply. The record should be clear enough for a manager, bookkeeper, or client to review without asking for a reconstruction.
A handwritten timesheet can work if it produces accurate daily and weekly records. The FLSA does not prescribe a required system, so paper, spreadsheet, app, or exported file formats can all support compliance when the records are complete. The risk comes from missing entries, unclear project labels, late reconstruction, and weak storage practices after the week ends.
No. For covered non-exempt employees under the FLSA, overtime applies to hours worked over 40 in a fixed 168-hour workweek and must be paid at at least one and one-half times the regular rate. Saturday, Sunday, holiday, or regular rest-day work does not trigger a federal overtime premium by itself unless the weekly overtime rule applies or another law or agreement adds one.
Offline files still contain personal work information. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says companies keeping sensitive personal information about employees should collect only what they need, secure it, and dispose of it safely. California employee time-tracking data can also fall under CCPA obligations for covered businesses.
Everhour Timesheets collect weekly project hours and working hours by person so managers can review time before payroll or billing. After offline entries are transferred into the workflow, managers can approve, reject, partially approve, or lock submitted time so corrections happen before records move downstream.
Everhour can run standalone or inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Tracked time flows into one reporting layer for reports, budgets, utilization, and billing, which keeps project work and time review connected.
Move offline entries into a reviewable workflow. Everhour Timesheets collect weekly hours, support manager approval, and lock reviewed time before payroll or billing uses it.
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